Part time Executive Assistant to the Founder & Executive Director

Posted 4 days agoViewed

💎 Seniority level: Director, 3+ years

📍 Location: Philippines, Brazil, Argentina, Colombia, Mexico City, Mexico

💸 Salary: 400.0 - 750.0 USD per month

🏢 Company: FreedUp

🗣️ Languages: English

⏳ Experience: 3+ years

🪄 Skills: Attention to detailOrganizational skillsWritten communicationVerbal communicationCRM

3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
Strong experience in email and calendar management, CRM systems, and donor relations.
Excellent written and verbal communication skills, with ability to draft professional correspondence.
High attention to detail and organizational skills, with ability to manage multiple priorities.
Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom.
A proactive, problem-solving mindset with a high level of initiative and adaptability.
Passion for innovation, faith-based work, and supporting mission-driven leadership.

Organize meetings, appointments, and travel arrangements for the Executive Director.
Triage emails and maintain timely communication with stakeholders.
Support donor pipeline management and coordination of follow-ups.
Maintain donor and partner records in CRM systems.
Assist with program coordination, meeting notes, and operational follow-through.
Handle documents and expense tracking to improve operational efficiency.
Provide insights, research, and preparation for key meetings and initiatives.