Construction - Executive Assistant

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Requirements:

• 3+ years of experience as an Executive Assistant or in a similar role, preferably in the construction industry.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Trello or similar task management tools.
• Ability to coordinate with multiple teams and stakeholders.
• Detail-oriented with a focus on accuracy and follow-through.
• Proactive and self-motivated with a problem-solving mindset.
• Reliable and tech-savvy, with strong connectivity and minimal technical issues.

Responsibilities:

• Organize and prioritize the President’s inbox, ensuring timely responses and follow-ups.
• Track and follow up on leads, ensuring no opportunities are missed.
• Manage tasks and projects in Trello, ensuring deadlines are met and progress is tracked.
• Act as a liaison between the President, project managers, sales team, HR, and other stakeholders.
• Attend meetings with the client, take detailed meeting minutes, and follow through on action items. Monitor progress and ensure accountability.
• Help the President streamline processes and improve organizational efficiency.
• Track and follow up on quotes sent to clients, ensuring timely responses and next steps.
• Maintain reliable communication and connectivity to avoid disruptions in workflow.