Bookkeeper with Administrative Assistant experience

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Requirements:

• Proactive and resourceful.
• Positive attitude and approachable demeanor.
• Strong communication skills (both written and verbal).
• Organizational abilities.
• Experience with Accounting software (QuickBooks).
• Ability to maintain confidentiality and handle sensitive information.
• A team player who thrives in a collaborative environment.
• Experience in accounting/bookkeeping or administrative roles.
• Ability to utilize Microsoft Office, PandaDoc, Mailchimp, etc.

Responsibilities:

• Payroll Management: Processing payroll and generating payslips.
• QuickBooks: Categorizing bank transactions.
• Timesheet Management: Collecting, verifying, and approving timesheets.
• Subcontract Preparation: Prepare and issue subcontracts for new hires, both internal and external using PandaDoc.
• Email Management: Monitoring and responding to queries and feedback from both staff and clients in a timely and professional manner.
• Administrative Support: Updating and monitoring records for payroll and invoicing, and other assigned tasks.
• Mailchimp Management: Managing the process of sending timesheets, submission reminders, and other announcements via Mailchimp.
• Certificate of Employment, Release Agreement, and other Document Preparation: Drafting and issuing certificates, agreements, and documents upon staff request, or in cases of resignation or termination.