Governance Administrator

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Requirements:

• Previous experience of providing logistical, diary and meeting support to senior stakeholders and/or committees
• Previous experience working in a role that required use of judgement to make decisions autonomously, knowing when to escalate
• Proven organisational and prioritisation skills
• Ability to work flexibly and collaboratively as part of a team
• Excellent stakeholder management skills, including evidence of the ability to interact with senior stakeholders in a professional and credible way and to influence a range of internal and external stakeholders
• Proven ability to work calmly under pressure to tight deadlines and to juggle competing priorities
• Excellent organisational skills, including the ability to plan carefully, prioritise effectively, track issues methodically and recognise when escalation is required
• Sound attention to detail, including thoroughness and accuracy in day-to-day work and taking pride in ensuring it is of the highest standard
• Proven ability to follow agreed processes, identifying improvements and escalating appropriately to ensure a cycle of continuous improvement
• Excellent IT skills, particularly in Excel, PowerPoint, Adobe Acrobat, and OneNote
• An understanding of requirements to maintain security of sensitive and confidential material and experience in applying data and information security policies strictly

Responsibilities:

• Providing administrative support to one or more of the FCA’s executive committees and/or the FCA or PSR Board, working with the associates appointed as secretary to the committee(s)
• Being the first point of contact for queries for the committee(s), including liaising with executive and non-executive directors and senior management, external stakeholders and their offices, face-to-face, by email and on the telephone
• Liaising with your committee/Board members (often senior directors) and their offices on meeting arrangements and decision-making processes
• Scheduling meetings, arranging rooms and all other logistical planning for your committee/Board meetings, maintaining forward agendas and action logs
• Liaising with stakeholders to ensure high quality committee papers are submitted to meet deadlines
• Compiling, collating and distributing committee papers to members and maintaining and extracting accurate MI from your committee/Board records
• Assisting the associates with follow up after meetings, including circulating action points and minutes and contacting stakeholders where necessary
• Updating and maintaining various committee lists to ensure compliance with the FCA’s Cyber & Information Security policies