Event Coordinator, Housing

Posted 3 months agoViewed

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💎 Seniority level: Entry, minimum 2 years

📍 Location: North America

💸 Salary: 55000.0 - 65000.0 USD per year

🔍 Industry: Open technology and software development

🗣️ Languages: English

⏳ Experience: Minimum 2 years

🪄 Skills: Project ManagementCustomer serviceAttention to detailOrganizational skills

Requirements:

BS/BA degree.
Minimum 2 years of housing experience in hotels or B2B events.
Proficiency in Google Workspace (Gmail, Google Docs, Drive).
Strong organizational abilities and effective communication.
Ability to manage multiple projects and conflicting priorities.
Solution-oriented and creative mindset.
Client services and hospitality mindset required.

Responsibilities:

Main event contact for housing pre-event, event, and post-event phases.
Act as liaison between internal event teams, attendees, sponsors, and hotels.
Set up booking links on event website and monitor performance.
Build event tracking tools to adhere to deadlines.
Keep event team on track for due dates and reservations.
Create and submit rooming lists and set up billing.
Work with sponsors on subblocks and catering requests.
Monitor daily changes and potential issues during the event.
Reconcile final sleeping room bill and arrange commission payments.
Provide accurate customer support during all phases.
Assist with hotel-related needs and sourcing future events.