Senior Event Coordinator, Sourcing

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Requirements:

• BS/BA degree.
• Minimum 2 years of sales or sourcing experience in hotels or B2B events.
• Strong computer skills required, proficiency in Google Workspace.
• Meticulous organizational abilities and effective communication skills.
• Ability to manage multiple projects and set priorities.
• Solution-oriented perspective with strategic thinking and critical reasoning skills.
• Experience and/or desire to work remotely.
• Creative, positive energy, self-directed, and composed under pressure.
• Strong client services and hospitality mindset.

Responsibilities:

• Research and source global venues/hotels using preferred methods.
• Create comprehensive RFPs based on internal team requirements.
• Evaluate venue options through comparisons, space diagrams, and budget analysis.
• Organize site visits with venues, assisting with scheduling and hotel stays.
• Guide decision-making via presentations to the internal team.
• Assist with contract reviews and negotiation communications.
• Conduct internal handoff during contract approval.
• Facilitate deposit payments and refunds with finance.
• Develop relationships with vendors and hotel brands, and attend industry events.
• Maintain vendor database and community event calendar.
• Utilize event tracking tools for up-to-date status.
• Keep event team on track for decision-making processes and event launches.
• Communicate changes accurately with the events team.
• Provide customer support to internal teams and external clients.
• Assist with housing team tasks as needed.