Junior Administrative Specialist-REMOTE

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Requirements:

• High school diploma or equivalent.
• Minimum of 5 years of relevant experience in administrative or management roles, preferably in the context of disaster risk reduction or community resilience projects.
• Experience with Microsoft Project, Word, Excel, and PowerPoint required.
• Proficient with PCs, MS Office, Adobe, Google Mail, Citrix Sharefile, and online meeting platforms such as Google Meet and Zoom.

Responsibilities:

• Provide comprehensive administrative support to project teams, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Assist in coordinating project activities, ensuring tasks are completed on time and within budget.
• Prepare, review, and manage project documentation, including reports, presentations, and correspondence, ensuring accuracy and compliance with guidelines.
• Assist in monitoring project budgets, tracking expenses, and preparing financial reports.
• Support stakeholder engagement activities by organizing meetings, preparing materials, and maintaining communication with community stakeholders.
• Maintain and manage project databases, ensuring data integrity and accessibility.
• Ensure all administrative activities comply with federal, state, and local regulations and standards.
• Provide training and support to junior administrative staff and other team members as needed.
• Assist in quality assurance and quality control processes to ensure the accuracy and completeness of project deliverables.
• Identify and resolve administrative issues that may impact project success.