Assistant Jobs

Discover remote assistant opportunities worldwide. We've gathered the top positions to help you advance your career.

Assistant
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πŸ”₯ Senior Executive Assistant
Posted about 2 hours ago

πŸ“ United States, Dublin, Charlotte, Malta, Madison, Helsinki, Serbia, Costa Rica

πŸ” Online gambling

🏒 Company: Gambling.com GroupπŸ‘₯ 251-500πŸ’° $50,000,000 Post-IPO Debt 11 months agoInternetDigital MarketingAdvertisingGaming

  • Fluent in English and French, both written and verbal communication skills are essential.
  • A minimum of 5 years of experience as an Executive Assistant supporting C-level staff.
  • Excellent organizational and time management skills.
  • Exceptional attention to detail with a focus on accuracy.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and quick to learn new software.
  • Willingness to travel internationally as required.
  • Must handle confidential matters with discretion.
  • Effectively manage the CEO's calendar, including scheduling meetings, appointments, and conference calls.
  • Make travel arrangements for the CEO, including international flights, hotel accommodations, and visa processing.
  • Handle incoming and outgoing communications on behalf of the CEO and draft, edit, and proofread various documents.
  • Plan, coordinate, and prepare materials for executive-level meetings and follow up on action items.
  • Manage confidential information and maintain accurate records and files.
  • Act as a liaison between the CEO and internal and external stakeholders.
  • Provide general administrative support, including managing expenses and processing invoices.

Attention to detailOrganizational skillsTime ManagementMicrosoft Office Suite

Posted about 2 hours ago
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πŸ“ Philippines, California

πŸ” Construction

🏒 Company: Remote RavenπŸ‘₯ 11-50Staffing AgencyHuman ResourcesRecruiting

  • 3+ years of experience as an Executive Assistant or in a similar role, ideally within the construction industry.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Trello or similar task management tools.
  • Capacity to coordinate with diverse teams and stakeholders.
  • Detail-oriented with an emphasis on accuracy.
  • Proactive, self-motivated with strong problem-solving capabilities.
  • Reliable technology use with minimal disruptions.
  • Organize and prioritize the President’s email inbox, ensuring timely responses.
  • Track and follow up on leads to ensure opportunities are addressed.
  • Manage tasks and projects in Trello, keeping deadlines and progress on track.
  • Act as a liaison between the President and various stakeholders.
  • Attend and document meetings, follow through on action items.
  • Assist in streamlining processes to enhance organizational efficiency.
  • Monitor and follow up on quotes sent to clients.

Mac OS XCRM

Posted about 4 hours ago
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πŸ”₯ Personal Assistant
Posted about 16 hours ago

🧭 Full-Time

🏒 Company: Red Cup IT, Inc.

  • 3-5+ years of experience as a Personal Assistant or similar support role.
  • Exceptional organizational and time-management skills.
  • Strong problem-solving skills and the ability to anticipate needs.
  • Experience with coordinating tasks to completion with great outcomes.
  • Tech-savvy, with proficiency in tools such as Google Workspace, task management apps, and communication platforms.
  • Professional demeanor and excellent communication skills.
  • Flexibility to adapt to changing priorities and demands.
  • Manage and maintain the CEO’s personal calendar, including scheduling appointments, errands, and commitments.
  • Order meals, coordinate deliveries, manage maintenance tasks, and handle other personal requests promptly and accurately.
  • Create systems and reminders to prioritize tasks and keep the CEO’s personal and professional life organized.
  • Communicate effectively with vendors, service providers, and other contacts on behalf of the CEO.
  • Anticipate needs and proactively address potential issues or requests.
  • Maintain strict confidentiality and discretion in all aspects of the role.
Posted about 16 hours ago
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πŸ”₯ Executive Assistant
Posted about 16 hours ago

πŸ“ United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

πŸ” Electric utility and climate technology

🏒 Company: OverstoryπŸ‘₯ 1-10E-Commerce

  • 5+ years of experience as an executive assistant, ideally to a CEO.
  • Experience in early-stage start-ups and familiarity with fast-paced environments.
  • Self-starter capable of identifying and solving challenges.
  • Exceptional verbal and written communication skills in English.
  • Ability to leverage AI for increased efficiency.
  • Strong organizational and interpersonal skills for handling sensitive information.
  • Located in a GMT/CET time zone.
  • Help the CEO stay organized by managing her calendar and scheduling meetings.
  • Prepare meeting materials and organize business trips.
  • Coordinate remote office operations, including vendor subscriptions and mail.
  • Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted about 16 hours ago
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πŸ“ United States

🧭 Freelance

πŸ” Marketing and operations support for fitness entrepreneurs

🏒 Company: FYXER

  • Demonstrable work experience in a marketing team, handling tasks related to creative, copy, systems, and tech.
  • Significant work experience in project management.
  • Certification and training in Scrum and/or Agile.
  • Technical certifications or training with CRM.
  • Ability to communicate professionally in writing and verbally.
  • Detail-oriented with a strong affinity for technology and tools like Keap/Infusionsoft, ClickUp, WordPress, Canva, Adobe Suite, Zapier, and Google Workspace.
  • Load and publish blog posts, create and update web pages, and manage landing pages and funnels.
  • Deploy email campaigns to targeted audiences and create tracking links for marketing metrics.
  • Manage social media content and assist in creating marketing assets.
  • Duplicate and update marketing campaigns ensuring consistency across platforms.
  • Set up, run, and monitor projects while supporting workshops and meetings.
  • Import and manage marketing data within the CRM.
  • QA marketing campaigns, web pages, and meetings for accuracy.
  • Configure SEO elements to improve search engine visibility.

Project ManagementAgileSCRUMContent managementSEOQuality AssuranceDigital MarketingCRMWordPress

Posted about 17 hours ago
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πŸ“ Argentina, Mexico, Brazil, Jamaica

πŸ’Έ 4.0 - 12.0 USD per hour

πŸ” Virtual assistance

🏒 Company: We Clone YouπŸ‘₯ 1-10Virtual WorkforceConsultingSoftware

  • Demonstrated background in human resources with hands-on experience.
  • Excellent written and verbal English skills.
  • Strong ability to manage multiple tasks with keen attention to detail.
  • Proven capability to handle sensitive information with confidentiality.
  • Adept at identifying issues and implementing effective solutions.
  • Bachelor’s degree or equivalent experience in a relevant field is preferred.
  • Organize and coordinate activities that enhance team building and strengthen company culture.
  • Assist with seamless onboarding for new hires and ensure smooth offboarding processes for departing employees.
  • Provide support in addressing employee issues and managing conflict, ensuring a respectful and safe work environment.
  • Aid in the execution of employee performance reviews and facilitate the distribution of feedback questionnaires.
  • Oversee travel-related requirements, ensuring compliance with procedures and timely documentation.
  • Monitor and manage Paid Time Off (PTO) submissions and maintain accurate logs.
  • Offer additional support for various HR initiatives and operational tasks as required.

HR ManagementWritten communicationMultitaskingComplianceFluency in EnglishRecruitmentData entry

Posted about 18 hours ago
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πŸ”₯ General Virtual Assistant
Posted about 20 hours ago

πŸ“ Philippines

🧭 Full-Time

πŸ” Recruitment

🏒 Company: Treantly

  • Experience in administrative support, virtual assistance, or a related field (preferred).
  • Strong attention to detail and accuracy in document handling.
  • Proficiency in using database management tools and office software.
  • Ability to organize and manage multiple tasks efficiently.
  • Excellent communication and problem-solving skills.
  • High level of discretion and confidentiality in handling customer information.
  • Ability to work independently with minimal supervision.
  • Conduct initial agreement reviews to verify accuracy and completeness.
  • Ensure all required customer information is present in submitted documents.
  • Cross-check details between documents and contracts for consistency.
  • Manage and maintain the customer database with accurate and up-to-date records.
  • Organize and sort documents efficiently for easy retrieval.
  • Audit documents throughout the application process to ensure compliance.
  • Perform ad hoc administrative tasks as assigned.

Microsoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsComplianceData entryData management

Posted about 20 hours ago
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πŸ”₯ Buying Assistant
Posted about 21 hours ago

🏒 Company: Virtual Staff 365

Posted about 21 hours ago
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πŸ“ United States

🧭 Full-Time

πŸ” Personal Injury Law

🏒 Company: TORKLAW

  • Bilingual (English/Spanish) is required.
  • Ideally 1+ year of experience in a similar role or equivalent education.
  • Computer literate and proficient with standard productivity software.
  • Effective team player.
  • Excellent interpersonal and communication skills.
  • Strong organizational and multitasking abilities.
  • Problem-solving skills to handle challenging situations.
  • Friendly and approachable demeanor.
  • High school diploma or equivalent preferred.
  • Previous experience in customer service or administration preferred.
  • Opening and setting up new client files.
  • Opening and reporting claims to insurance companies.
  • Placing statutory lien holders on notice.
  • Drafting representation letters.
  • Requesting police reports.
  • Ordering medical records/bills.
  • Working collaboratively with team members.
  • Communicating with insurance adjusters, medical providers, and related parties.

Customer serviceMicrosoft OfficeOrganizational skillsMultitaskingProblem-solving skillsFluency in EnglishData entry

Posted about 22 hours ago
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πŸ“ U.S. (specifically Chicago, IL or New York, NY)

🧭 Full-Time

πŸ” Insurance

🏒 Company: EPIC Brokers

  • Bachelor's Degree; advanced degree is a plus.
  • Minimum of 3 years experience in the insurance industry with client service experience.
  • Experience in negotiating with insurance markets and presenting to clients.
  • Experience using agency management systems like Sagitta or Salesforce.
  • Proficient in Microsoft Office Software (Word, Excel, PowerPoint, Outlook) and Adobe.
  • Hold appropriate Broker's License(s) or able to obtain within 3 months of employment.
  • Strong interpersonal, organizational, and communication skills required.
  • Support Account Team Leaders with placing professional liability and ancillary management liability insurance products for large firms.
  • Manage client renewal processes including identifying and analyzing risk exposures.
  • Consult clients during the development of underwriting materials.
  • Negotiate policy terms, conditions, premiums, and collateral.
  • Create client deliverables and present marketing results.
  • Review insurance quotes, policies for accuracy, and transmit to clients.
  • Support investigations and resolve policy/claims issues.
  • Ensure daily account needs are met and develop relationships with underwriters.
  • Assist with special projects and client requests.

NegotiationAccount ManagementClient relationship managementRisk Management

Posted 1 day ago
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