Apply

Administrative Assistant

Posted 28 days agoViewed

View full description

📍 Location: United States - West Coast

🪄 Skills: LeadershipProject ManagementData AnalysisProduct ManagementProject CoordinationCross-functional Team LeadershipAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingCustomer serviceMicrosoft OfficeAttention to detailOrganizational skillsPresentation skillsTime ManagementWritten communicationMultitaskingDocumentationMicrosoft Office Suite

Requirements:
  • Ability to work ahead of time.
  • Strong skills in anticipating needs of leadership.
Responsibilities:
  • Provide administrative support for two SVP leaders - Engineering and Product.
  • Anticipate needs and plan accordingly to ensure successful outcomes.
Apply

Related Jobs

Apply

📍 United States, Canada, United Kingdom

🏢 Company: The House Of Mercier

  • No prior experience necessary; training and guidance will be provided.
  • Fluency in English; knowledge of other languages is a plus.
  • Strong organizational skills with a keen eye for detail.
  • Excellent written and verbal communication skills.
  • Familiarity with basic computer applications, particularly Microsoft Office Suite.
  • Self-motivated with a willingness to learn and take on new challenges.
  • Reliable internet access and a designated workspace for remote work.

  • Perform administrative tasks such as data entry, filing, and document organization.
  • Manage incoming communication via email and phone, ensuring timely responses.
  • Assist in scheduling meetings and coordinating calendars.
  • Maintain an organized and efficient virtual workspace for the team.
  • Help prepare reports, presentations, and other materials as required.
  • Engage in learning opportunities to further develop your administrative skills.

Attention to detailOrganizational skillsWritten communicationMicrosoft Office SuiteFluency in EnglishVerbal communicationData entry

Posted 2 days ago
Apply
Apply

📍 United States

🧭 Full-Time

💸 65000.0 - 75000.0 USD per year

🔍 Online research

🏢 Company: YouGov👥 501-1000💰 $293,437,993 Post-IPO Debt about 1 year ago🫂 Last layoff about 2 months agoInternetDatabaseAd TargetingConsultingBusiness IntelligenceInternet of ThingsBig DataMarket ResearchAnalyticsSoftware

  • Proven ability to work with precision and maintain excellent organizational standards.
  • Experience managing administrative or operational tasks in a fast-paced environment.
  • Exceptional attention to detail and a proactive mindset.
  • Strong written and verbal communication skills.

  • Support the sales team by transforming sales proposals into actionable statements of work or contracts.
  • Track and organize contract details, and develop a system for tracking contract status and purchase orders.
  • Fulfills requests for team reporting and information for senior leadership.
  • Create systems that translate sales contract information into usable data for cross-functional teams.
  • Manage team calendars and coordinate onboarding for new hires.

Attention to detailOrganizational skillsWritten communicationMicrosoft Office SuiteVerbal communication

Posted 6 days ago
Apply
Apply

📍 San Antonio, TX

🧭 Full-Time

💸 24.89 - 35.0 USD per hour

🏢 Company: Fischer👥 251-500ConsultingLegalProfessional Services

  • Two-year related experience or equivalent combination of education and experience.
  • High School Diploma/GED equivalent required or higher education preferred.
  • Bilingual in English and Spanish.
  • Proficient in QuickBooks and Microsoft Office.
  • Acute attention to detail and strong organizational skills.
  • Excellent written and verbal communication skills.

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare various documents using software.
  • Coordinate office services including records and finances.
  • Answer phone calls and greet visitors.
  • Conduct research and compile data for presentations.
  • Supervise and train clerical staff.

Microsoft OfficeAttention to detailOrganizational skillsData entryBookkeeping

Posted 7 days ago
Apply
Apply

📍 United States, Canada, United Kingdom, Australia, New Zealand

🏢 Company: The House Of Mercier

  • No prior administrative experience is necessary; training will be provided.
  • Fluency in English is required; additional languages are a plus.
  • Strong organizational skills and attention to detail.
  • Good written and verbal communication abilities.
  • Basic computer skills and proficiency in Microsoft Office or Google Workspace are preferred.
  • A positive attitude with a willingness to learn and grow in a remote work environment.
  • Reliable internet access and a dedicated workspace for productivity.

  • Assist with various administrative tasks, including data entry, document management, and scheduling.
  • Manage communications through email and respond to inquiries in a timely manner.
  • Help maintain organized digital files and records.
  • Support team members with meeting coordination and event planning.
  • Participate in training opportunities to develop new skills and knowledge.
  • Contribute to team efforts by collaborating on tasks as needed.

Microsoft OfficeAttention to detailOrganizational skillsWritten communicationFluency in EnglishVerbal communicationData entry

Posted 9 days ago
Apply
Apply

📍 United States, Australia, Canada, New Zealand, United Kingdom

🏢 Company: The House Of Mercier

  • Previous experience in an administrative role is beneficial but not required.
  • Fluency in English; knowledge of additional languages is a plus.
  • Strong organizational and time-management skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office software, particularly Microsoft Office Suite.
  • Ability to work independently and be self-motivated in a remote environment.
  • Reliable internet access and a quiet workspace for effective work.

  • Provide essential support to team members with various administrative duties.
  • Handle incoming communications, directing calls and emails as needed.
  • Maintain accurate records and databases to ensure proper documentation.
  • Assist in scheduling meetings, coordinating travel arrangements, and managing calendars.
  • Help prepare and organize reports, presentations, and other materials.
  • Participate in team meetings and contribute to improvement initiatives.

Communication SkillsOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteFluency in English

Posted 9 days ago
Apply
Apply

📍 United States of America

🧭 Temporary

💸 16.2 - 17.0 USD per hour

🔍 Higher Education

🏢 Company: External👥 10-50Business IntelligenceAppsSoftware

  • High school diploma/GED required.
  • Degree in higher education preferred.
  • Proven experience in identifying needs, proposing, and implementing administrative solutions.
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, Box, Qualtrics, and Adobe required.
  • Proficient at managing and organizing large data sets required.
  • Familiarity with web-based information management systems preferred.
  • Knowledge of research data required.

  • Supports the work of the Chicago Booth Data Governance Department.
  • Serves as the primary data coordinator for the Research Data Inventory Application.
  • Provides research data updates and regular reports on project statuses.
  • Oversees the Research Data Inventory Application project.
  • Manages, organizes, inputs, and archives research data for Chicago Booth.
  • Assists with research data acquisition and intake forms.
  • Coordinates basic meetings for project management and advancement.
  • Works with the Director of Data Governance on processes and regulatory requirements.
  • Solves problems and recommends process improvements.
  • Performs other related work as needed.

Project ManagementMicrosoft ExcelMicrosoft Office SuiteReportingData management

Posted 10 days ago
Apply
Apply

📍 Grand Rapids, MN

🧭 Part-Time

🏢 Company: FocusGroupPanel

  • Typing 25+ words per minute.
  • Ability to perform data entry work remotely.
  • Self-motivated with the ability to work with little supervision.
  • Must have a computer or smart device with internet access.

  • Work at home position for job seekers interested in part-time, side gigs.
  • Earn money online with maximum flexibility on working hours.

Data AnalysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteData entry

Posted about 1 month ago
Apply
Apply
🔥 Administrative Assistant
Posted about 2 months ago

📍 US

💸 47000 - 63000 USD per year

🔍 Productivity software

🏢 Company: Superhuman

  • 2+ years of experience in Administrative or Executive Assistant roles supporting multiple executives in fast-paced environments.
  • Growth mindset embracing challenges and feedback.
  • 100% ownership of outcomes with initiative to find solutions.
  • Ability to produce striking work that contributes significantly.
  • Empathy and understanding of human behavior for relationship building.
  • Excellent communication skills, able to distill complexity into clarity.
  • Demonstrated ability to act quickly and decisively.

  • Manage daily, weekly, and quarterly calendars for executives, ensuring alignment with their priorities.
  • Drive the efficacy of meetings by ensuring the right audience and outcomes are defined.
  • Proactively identify and resolve scheduling conflicts.
  • Support Engineering, Product, and Design Operating Cadence.
  • Coordinate team celebrations and culture-building events.

LeadershipProject ManagementData AnalysisProduct ManagementProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaboration

Posted about 2 months ago
Apply
Apply
🔥 Senior Administrative Assistant
Posted about 2 months ago

📍 Virginia

🧭 Contract

💸 62000.0 USD per year

🔍 Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services

🏢 Company: MKS2 Technologies👥 501-1000Information TechnologyCyber SecuritySoftware

  • 5+ years of experience as a senior administrative assistant.
  • Ability to process large volumes of information effectively.
  • Exceptional time management and organizational skills.
  • Strong proficiency in Microsoft Office programs like PowerPoint, Excel, Word, Outlook, and Teams.
  • Exceptional communication skills and professional presence.
  • High integrity and ability to secure confidential information.
  • Proactive judgment and problem-solving skills.
  • Strong written communication and proof-reading abilities.
  • Ability to work independently and collaboratively.
  • Flexibility within a changing environment.

  • Professionally manage incoming requests for senior leaders.
  • Maintain calendars of 3-4 senior leaders.
  • Organize schedules and materials for meetings.
  • Coordinate logistics for meetings and events.
  • Manage expenses and reconciliation for managers.
  • Set up purchase requisitions and manage subscriptions.
  • Arrange travel for senior leaders including accommodations.
  • Assist in year-end regulatory processes.
  • Prepare required PowerPoint presentations.
  • Respond promptly to emails and maintain records.
  • Provide backup support for other departments.
  • Collaborate with other assistants on calendars.
  • Assist with onboarding new associates.
  • Support various projects as required.

Customer serviceMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationInterpersonal skillsPowerPoint

Posted about 2 months ago
Apply
Apply

📍 Michigan, United States

🔍 Staffing

🏢 Company: Quick Hire Staffing

  • High school diploma or equivalent.
  • Additional education or certification in administration is a plus.
  • Previous experience as an administrative assistant or in a similar role is preferred.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Effective written and verbal communication skills.
  • Ability to prioritize tasks and meet deadlines.
  • Strong problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Positive attitude and strong work ethic.
  • Recruiting experience.

  • Assist with recruitment activities by sourcing candidates and coordinating interviews.
  • Handle confidential information with discretion and professionalism.
  • Prepare and edit documents, including memos, emails, and presentations.
  • Handle incoming and outgoing communication, including phone calls, emails, and mail.
  • Provide excellent customer service to clients and candidates, addressing inquiries and resolving issues.
  • Manage office supplies, order replenishments, and maintain inventory.
  • Perform general office duties, including filing, copying, and scanning documents.
  • Assist with special projects and events, as needed.

Attention to detailOrganizational skillsMicrosoft Office SuiteProblem-solving skills

Posted 2 months ago
Apply