Senior Administrative Assistant

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Requirements:

• 5+ years of experience as a senior administrative assistant.
• Ability to process large volumes of information effectively.
• Exceptional time management and organizational skills.
• Strong proficiency in Microsoft Office programs like PowerPoint, Excel, Word, Outlook, and Teams.
• Exceptional communication skills and professional presence.
• High integrity and ability to secure confidential information.
• Proactive judgment and problem-solving skills.
• Strong written communication and proof-reading abilities.
• Ability to work independently and collaboratively.
• Flexibility within a changing environment.

Responsibilities:

• Professionally manage incoming requests for senior leaders.
• Maintain calendars of 3-4 senior leaders.
• Organize schedules and materials for meetings.
• Coordinate logistics for meetings and events.
• Manage expenses and reconciliation for managers.
• Set up purchase requisitions and manage subscriptions.
• Arrange travel for senior leaders including accommodations.
• Assist in year-end regulatory processes.
• Prepare required PowerPoint presentations.
• Respond promptly to emails and maintain records.
• Provide backup support for other departments.
• Collaborate with other assistants on calendars.
• Assist with onboarding new associates.
• Support various projects as required.