Administrative Assistant

Posted 29 days agoViewed

View full description

💎 Seniority level: Senior, Minimum of 3+ years of recent, full-time administrative support

📍 Location: West Coast

💸 Salary: 30 - 51 USD per hour

🔍 Industry: Healthcare

🗣️ Languages: English

⏳ Experience: Minimum of 3+ years of recent, full-time administrative support

🪄 Skills: Administrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Requirements:

Minimum of 3+ years of recent, full-time administrative support, reporting to 1 or more executives.
3+ years managing the calendar, expenses, and travel of executives.
Expertise in using Google Suite, Slack, Workday, and Mac products.
Experience managing calendars and priorities for senior leaders.
Collaborative approach to working across internal partners.
Ability to manage competing projects systematically.
Excel in a dynamic setting with frequent changes.

Responsibilities:

Manage the daily needs and requests from the SVPs, anticipating upcoming needs in advance.
Develop a general understanding of the team's function, goals, and priorities for strategic support.
Respond to calendar scheduling requests and coordinate meetings.
Coordinate logistics for meetings, events, and offsites including catering and travel.
Compile and track expenses in Workday, process Purchase Orders.
Schedule interviews with recruiting.
Collaborate with other Executive Assistants for coordination and support.
Maintain confidentiality with sensitive information.

Apply

Related Jobs

Apply

🔥 Administrative Assistant - Work remote, no experience needed

Posted 2 days ago

📍 United States, Canada, United Kingdom

🏢 Company: The House Of Mercier

No prior experience necessary; training and guidance will be provided.
Fluency in English; knowledge of other languages is a plus.
Strong organizational skills with a keen eye for detail.
Excellent written and verbal communication skills.
Familiarity with basic computer applications, particularly Microsoft Office Suite.
Self-motivated with a willingness to learn and take on new challenges.
Reliable internet access and a designated workspace for remote work.

Perform administrative tasks such as data entry, filing, and document organization.
Manage incoming communication via email and phone, ensuring timely responses.
Assist in scheduling meetings and coordinating calendars.
Maintain an organized and efficient virtual workspace for the team.
Help prepare reports, presentations, and other materials as required.
Engage in learning opportunities to further develop your administrative skills.

Attention to detailOrganizational skillsWritten communicationMicrosoft Office SuiteFluency in EnglishVerbal communicationData entry

Posted 2 days ago

Apply

🔥 Administrative Assistant - Custom Research Team

Posted 6 days ago

📍 United States

🧭 Full-Time

💸 65000.0 - 75000.0 USD per year

🔍 Online research

🏢 Company: YouGov👥 501-1000💰 $293,437,993 Post-IPO Debt about 1 year ago🫂 Last layoff about 2 months agoInternet Database Ad Targeting Consulting Business Intelligence Internet of Things Big Data Market Research Analytics Software

Proven ability to work with precision and maintain excellent organizational standards.
Experience managing administrative or operational tasks in a fast-paced environment.
Exceptional attention to detail and a proactive mindset.
Strong written and verbal communication skills.

Support the sales team by transforming sales proposals into actionable statements of work or contracts.
Track and organize contract details, and develop a system for tracking contract status and purchase orders.
Fulfills requests for team reporting and information for senior leadership.
Create systems that translate sales contract information into usable data for cross-functional teams.
Manage team calendars and coordinate onboarding for new hires.

Attention to detailOrganizational skillsWritten communicationMicrosoft Office SuiteVerbal communication

Posted 6 days ago

Apply

🔥 Administrative Assistant

Posted 7 days ago

📍 San Antonio, TX

🧭 Full-Time

💸 24.89 - 35.0 USD per hour

🏢 Company: Fischer👥 251-500 Consulting Legal Professional Services

Two-year related experience or equivalent combination of education and experience.
High School Diploma/GED equivalent required or higher education preferred.
Bilingual in English and Spanish.
Proficient in QuickBooks and Microsoft Office.
Acute attention to detail and strong organizational skills.
Excellent written and verbal communication skills.

Manage and maintain executives' schedules.
Make travel arrangements for executives.
Prepare various documents using software.
Coordinate office services including records and finances.
Answer phone calls and greet visitors.
Conduct research and compile data for presentations.
Supervise and train clerical staff.

Microsoft OfficeAttention to detailOrganizational skillsData entryBookkeeping

Posted 7 days ago

Apply

🔥 Virtual Administrative Assistant - work remote, no experience needed

Posted 9 days ago

📍 United States, Canada, United Kingdom, Australia, New Zealand

🏢 Company: The House Of Mercier

No prior administrative experience is necessary; training will be provided.
Fluency in English is required; additional languages are a plus.
Strong organizational skills and attention to detail.
Good written and verbal communication abilities.
Basic computer skills and proficiency in Microsoft Office or Google Workspace are preferred.
A positive attitude with a willingness to learn and grow in a remote work environment.
Reliable internet access and a dedicated workspace for productivity.

Assist with various administrative tasks, including data entry, document management, and scheduling.
Manage communications through email and respond to inquiries in a timely manner.
Help maintain organized digital files and records.
Support team members with meeting coordination and event planning.
Participate in training opportunities to develop new skills and knowledge.
Contribute to team efforts by collaborating on tasks as needed.

Microsoft OfficeAttention to detailOrganizational skillsWritten communicationFluency in EnglishVerbal communicationData entry

Posted 9 days ago

Apply

🔥 Remote Administrative Assistant - Work Remote Worldwide

Posted 9 days ago

📍 United States, Australia, Canada, New Zealand, United Kingdom

🏢 Company: The House Of Mercier

Previous experience in an administrative role is beneficial but not required.
Fluency in English; knowledge of additional languages is a plus.
Strong organizational and time-management skills.
Excellent communication skills, both written and verbal.
Proficiency in office software, particularly Microsoft Office Suite.
Ability to work independently and be self-motivated in a remote environment.
Reliable internet access and a quiet workspace for effective work.

Provide essential support to team members with various administrative duties.
Handle incoming communications, directing calls and emails as needed.
Maintain accurate records and databases to ensure proper documentation.
Assist in scheduling meetings, coordinating travel arrangements, and managing calendars.
Help prepare and organize reports, presentations, and other materials.
Participate in team meetings and contribute to improvement initiatives.

Communication SkillsOrganizational skillsTime ManagementWritten communicationMicrosoft Office SuiteFluency in English

Posted 9 days ago

Apply

🔥 Temporary Administrative Assistant

Posted 10 days ago

📍 United States of America

🧭 Temporary

💸 16.2 - 17.0 USD per hour

🔍 Higher Education

🏢 Company: External👥 10-50 Business Intelligence Apps Software

High school diploma/GED required.
Degree in higher education preferred.
Proven experience in identifying needs, proposing, and implementing administrative solutions.
Proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, Box, Qualtrics, and Adobe required.
Proficient at managing and organizing large data sets required.
Familiarity with web-based information management systems preferred.
Knowledge of research data required.

Supports the work of the Chicago Booth Data Governance Department.
Serves as the primary data coordinator for the Research Data Inventory Application.
Provides research data updates and regular reports on project statuses.
Oversees the Research Data Inventory Application project.
Manages, organizes, inputs, and archives research data for Chicago Booth.
Assists with research data acquisition and intake forms.
Coordinates basic meetings for project management and advancement.
Works with the Director of Data Governance on processes and regulatory requirements.
Solves problems and recommends process improvements.
Performs other related work as needed.

Project ManagementMicrosoft ExcelMicrosoft Office SuiteReportingData management

Posted 10 days ago

Apply

🔥 (Remote) Work at Home Position For Administrative Assistant Job Seekers

Posted about 1 month ago

📍 Grand Rapids, MN

🧭 Part-Time

🏢 Company: FocusGroupPanel

Typing 25+ words per minute.
Ability to perform data entry work remotely.
Self-motivated with the ability to work with little supervision.
Must have a computer or smart device with internet access.

Work at home position for job seekers interested in part-time, side gigs.
Earn money online with maximum flexibility on working hours.

Data AnalysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteData entry

Posted about 1 month ago

Apply

🔥 Administrative Assistant

Posted about 2 months ago

📍 US

💸 47000 - 63000 USD per year

🔍 Productivity software

🏢 Company: Superhuman

2+ years of experience in Administrative or Executive Assistant roles supporting multiple executives in fast-paced environments.
Growth mindset embracing challenges and feedback.
100% ownership of outcomes with initiative to find solutions.
Ability to produce striking work that contributes significantly.
Empathy and understanding of human behavior for relationship building.
Excellent communication skills, able to distill complexity into clarity.
Demonstrated ability to act quickly and decisively.

Manage daily, weekly, and quarterly calendars for executives, ensuring alignment with their priorities.
Drive the efficacy of meetings by ensuring the right audience and outcomes are defined.
Proactively identify and resolve scheduling conflicts.
Support Engineering, Product, and Design Operating Cadence.
Coordinate team celebrations and culture-building events.

LeadershipProject ManagementData AnalysisProduct ManagementProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaboration

Posted about 2 months ago

Apply

🔥 Senior Administrative Assistant

Posted about 2 months ago

📍 Virginia

🧭 Contract

💸 62000.0 USD per year

🔍 Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services

🏢 Company: MKS2 Technologies👥 501-1000 Information Technology Cyber Security Software

5+ years of experience as a senior administrative assistant.
Ability to process large volumes of information effectively.
Exceptional time management and organizational skills.
Strong proficiency in Microsoft Office programs like PowerPoint, Excel, Word, Outlook, and Teams.
Exceptional communication skills and professional presence.
High integrity and ability to secure confidential information.
Proactive judgment and problem-solving skills.
Strong written communication and proof-reading abilities.
Ability to work independently and collaboratively.
Flexibility within a changing environment.

Professionally manage incoming requests for senior leaders.
Maintain calendars of 3-4 senior leaders.
Organize schedules and materials for meetings.
Coordinate logistics for meetings and events.
Manage expenses and reconciliation for managers.
Set up purchase requisitions and manage subscriptions.
Arrange travel for senior leaders including accommodations.
Assist in year-end regulatory processes.
Prepare required PowerPoint presentations.
Respond promptly to emails and maintain records.
Provide backup support for other departments.
Collaborate with other assistants on calendars.
Assist with onboarding new associates.
Support various projects as required.

Customer serviceMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationInterpersonal skillsPowerPoint

Posted about 2 months ago

Apply

🔥 Administrative Assistant

Posted 2 months ago

📍 Michigan, United States

🔍 Staffing

🏢 Company: Quick Hire Staffing

High school diploma or equivalent.
Additional education or certification in administration is a plus.
Previous experience as an administrative assistant or in a similar role is preferred.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong organizational and time management skills.
Excellent attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to prioritize tasks and meet deadlines.
Strong problem-solving skills.
Ability to maintain confidentiality and handle sensitive information.
Positive attitude and strong work ethic.
Recruiting experience.

Assist with recruitment activities by sourcing candidates and coordinating interviews.
Handle confidential information with discretion and professionalism.
Prepare and edit documents, including memos, emails, and presentations.
Handle incoming and outgoing communication, including phone calls, emails, and mail.
Provide excellent customer service to clients and candidates, addressing inquiries and resolving issues.
Manage office supplies, order replenishments, and maintain inventory.
Perform general office duties, including filing, copying, and scanning documents.
Assist with special projects and events, as needed.

Attention to detailOrganizational skillsMicrosoft Office SuiteProblem-solving skills

Posted 2 months ago

Apply

Administrative Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities