Executive Assistant

Posted 3 days agoViewed

View full description

💎 Seniority level: Executive, 4+ years

📍 Location: India, IST, NOT STATED

🔍 Industry: Analytics and data-driven consulting

🏢 Company: Aryng👥 11-50 Consulting Training Analytics

🗣️ Languages: English

⏳ Experience: 4+ years

🪄 Skills: Project ManagementExcel VBACommunication SkillsAttention to detailOrganizational skillsTime ManagementWritten communicationProblem-solving skillsFinancial analysis

Requirements:

Education: MBA in Finance from a reputable institution.
Experience: Proven experience in a similar role, ideally 4+ years supporting a senior executive.
Skills: Exceptional attention to detail, excellent communication skills, strong business acumen in finance and technology, tech-savvy, proactive problem-solving, high level of flexibility.
Mindset: Entrepreneurial, highly motivated with the ability to work independently.

Responsibilities:

Manage and organize the CEO's calendar with precision.
Coordinate and execute follow-ups on behalf of the CEO.
Prepare correspondence, presentations, and reports.
Handle travel arrangements for the CEO.
Serve as the first point of contact for client communications.
Manage communications and screen emails for the CEO.
Liaise with internal and external stakeholders.
Manage invoicing and account receivables.
Edit and send client contracts and SOW.
Collaborate with cross-functional teams on strategic initiatives.
Proactively anticipate needs and provide solutions.

Apply

Related Jobs

Apply

🔥 Executive Assistant (with WordPress Experience)

Posted 21 days ago

📍 Philippines

🧭 Full-Time

🔍 Insurance industry

🏢 Company: Pearl👥 251-500💰 Angel almost 6 years agoE-Commerce Sports

3-5 years of experience as an Executive Assistant, Project Manager, or similar role.
Experience with LearnDash (WordPress LMS plugin).
Strong organizational skills with attention to detail.
Proficiency in project management tools (Asana, Trello, or similar).
Exceptional written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Tech-savviness with Microsoft Office Suite, Zoom, and CRM platforms.

Provide comprehensive support to the CEO by managing their calendar and scheduling meetings.
Oversee the learning management system on WordPress and LearnDash, including member communications.
Plan and execute training programs and events while managing stakeholder relationships.
Maintain organized digital records in cloud-based platforms.
Coordinate travel itineraries and prepare meeting agendas.

Project ManagementCommunication SkillsCollaborationMicrosoft OfficeAttention to detailOrganizational skillsMicrosoft Office SuiteWordPress

Posted 21 days ago

Apply

🔥 Executive Assistant

Posted about 1 month ago

📍 APAC

🔍 Decentralized systems, blockchain

🏢 Company: Nethermind👥 101-250💰 $90,151 Angel over 4 years agoCryptocurrency Developer APIs Ethereum Blockchain Retail Financial Services FinTech

Proven experience as an executive assistant or in a similar role, supporting multiple executives.
Excellent organizational and time-management skills, with the ability to manage multiple priorities.
Fluency in Mandarin and ability to assist during travels within APAC.
Exceptional communication and interpersonal abilities.
Discretion and ability to handle sensitive information with confidentiality.
Proficiency in office software and calendar management tools.
Strong problem-solving and decision-making skills.
Ability to work independently and take initiative.
Flexibility and adaptability to fast-paced environments.

Prioritize and schedule meetings and travel for executives.
Assist with personal commitments while maintaining confidentiality.
Prepare materials for events and manage invoices.
Research and manage attendance at industry events.
Build and maintain a networking database for key contacts.

Communication SkillsMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office SuiteInterpersonal skills

Posted about 1 month ago

Apply

🔥 Executive Assistant

Posted about 2 months ago

📍 UK, India, Germany

🔍 Finance

10+ years of experience as an Executive Assistant, including significant experience working with C-suite leaders in high-growth, fast-moving environments.
Expertise in managing calendars, coordinating travel, and overseeing events.
Strong ability to manage multiple stakeholders, prioritize competing tasks, and coordinate across teams and locations.
Known for your interpersonal skills; trusted point of contact for the executives.
Able to effectively prioritize, multitask, and manage time in high-pressure situations.
Meticulous eye for accuracy and precision in all tasks.
Excellent verbal and written communication abilities.
Handles confidential information with the utmost integrity and professionalism.
Comfortable using tools like G Suite, Word, Excel, DocuSign, Confluence, and Slack.
Resourceful and creative, always looking for efficient and cost-effective solutions.

Provide top-tier executive support to a team of senior leaders.
Manage the executives' schedules and workload through strategic planning, delegation, and coordination.
Oversee team communication on behalf of the executives.
Coordinate travel arrangements, including booking and preparing detailed itineraries.
Prepare key documentation for meetings and presentations.
Draft agendas, compile briefing materials, and take minutes during meetings.
Manage team budgets, including tracking expenses and handling submissions.
Plan and execute company-wide events, leadership offsites, and other key activities.
Assist with special projects, including research, analysis, and presentations as needed.

LeadershipProject ManagementData AnalysisProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Posted about 2 months ago

Apply

🔥 Executive Assistant

Posted about 2 months ago

📍 UK, India, Germany

🔍 Fintech

🏢 Company: Careers at Tide

10+ years of experience as an Executive Assistant, including significant experience working with C-suite leaders in high-growth, fast-moving environments.
Expertise in managing calendars, coordinating travel, and overseeing events.
Strong ability to manage multiple stakeholders, prioritize competing tasks, and coordinate across teams and locations.
Known for your interpersonal skills, you are a trusted point of contact for the executives, able to represent them internally and externally.
Able to effectively prioritize, multitask, and manage time, even in high-pressure situations.
You have a meticulous eye for accuracy and precision in all tasks.
Excellent verbal and written communication abilities.
You handle confidential information with the utmost integrity and professionalism.
Comfortable using tools like G Suite, Word, Excel, DocuSign, Confluence, and Slack.
You’re resourceful and creative, always looking for the most efficient and cost-effective ways to get things done.

Provide top-tier executive support to a team of senior leaders.
Manage the executives' schedules and workload to ensure they can focus on their priorities, through strategic planning, delegation, and coordination.
Oversee team communication on behalf of the executives.
Coordinate travel arrangements, including booking and preparing detailed itineraries.
Prepare key documentation for meetings and presentations.
Draft agendas, compile briefing materials, and take minutes during meetings.
Manage team budgets, including tracking expenses and handling submissions.
Plan and execute company-wide events, leadership offsites, and other key activities.
Assist with special projects, including research, analysis, and presentations, as needed by the team.

LeadershipProject ManagementProject CoordinationAdministrative ManagementCommunication SkillsCollaborationMicrosoft ExcelOrganizational skillsTime ManagementInterpersonal skills

Posted about 2 months ago

Apply

🔥 Executive Assistant (US-Bassed Property Management and Rentals)

Posted about 2 months ago

📍 Philippines

🧭 Full-Time

💸 1500 - 1500 USD per month

🔍 Property management and rentals

🏢 Company: Pearl👥 251-500💰 Angel almost 6 years agoE-Commerce Sports

5+ years of experience as an Executive Assistant or Chief of Staff.
Strong organizational and project management skills.
Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms.
Excellent communication skills.
Ability to handle confidential information with discretion.

Provide direct administrative support to the CEO, managing schedules and prioritizing tasks.
Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts.
Draft and manage emails, presentations, and reports while ensuring consistency and professionalism.
Create, organize, and maintain digital records using cloud-based platforms.
Plan detailed travel itineraries, including bookings and meeting arrangements.
Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up.
Assist in managing special projects by tracking timelines, resources, and stakeholder communication.
Support hybrid work operations, including vendor coordination and equipment management.

Project ManagementProject CoordinationCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelOrganizational skillsExcellent communication skills

Posted about 2 months ago

Apply

🔥 Executive Assistant / Operations Manager (m/f/d) - Remote

Posted about 2 months ago

📍 Lithuania, United Kingdom

🧭 Full-Time

🔍 ECommerce

🏢 Company: HeadX

Minimum of 3 years as an Executive Assistant or similar role in a remote environment.
Excellent English proficiency (speaking, reading, writing).
Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar).
Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc.
Strong organizational skills to keep things clear and detailed.
High level of Emotional Intelligence, Critical Thinking, and Empathy.
Ability to manage time and workload effectively.
Competence in problem-solving and multitasking when necessary.
High level of work ethic and interpersonal skills.
Able to work within the EU timezone.

Serve as the liaison among executives, employees, clients, and external partners.
Manage the flow and records of information promptly and accurately.
Schedule meetings, manage the executive’s calendar, and take notes during meetings.
Coordinate tasks on the project management system and prioritize sensitive matters.
Send reminders for overdue tasks.
Continuously seek ways to improve workflows and processes.
Create Standard Operating Procedures (SOPs) to enhance operational efficiency.
Format information for internal and external communication, including memos, emails, presentations, and reports.
Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
Make travel and accommodation arrangements.
Provide general administrative support and handle other tasks as needed.

Project ManagementBusiness DevelopmentProject CoordinationOperations ManagementAdministrative ManagementCommunication SkillsCollaborationMicrosoft ExcelOrganizational skillsTime Management

Posted about 2 months ago

Apply

🔥 Executive Assistant

Posted 4 months ago

📍 India, US

🧭 Full-Time

💸 90000.0 - 110000.0 USD per year

🔍 AI solutions for banks and credit unions

3+ years of prior experience supporting C suite level employees.
Proficiency in all G Suite applications.
Willingness to learn and utilize advanced techniques such as AI.
Outstanding written and verbal communication skills.
Exceptional ability to prioritize and take action.
Highly organized with keen attention to detail.
Ability to work well with diverse team members and enjoy relationship-building.

Build and support relationships throughout the organization to manage CEO initiatives.
Coordinate meetings, send invites, and manage logistics.
Maintain the CEO’s complex calendar and resolve scheduling conflicts.
Monitor and prioritize emails, drafting responses as needed.
Anticipate executive needs and prepare materials for meetings.
Plan events and onsite meetings, coordinating requirements with involved teams.

Project ManagementData AnalysisProject CoordinationJiraAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelC (Programming language)Written communicationVerbal communication

Posted 4 months ago

Apply

Executive Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities