Executive Assistant / Operations Manager (m/f/d) - Remote

View full description

Requirements:

• Minimum of 3 years as an Executive Assistant or similar role in a remote environment.
• Excellent English proficiency (speaking, reading, writing).
• Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar).
• Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc.
• Strong organizational skills to keep things clear and detailed.
• High level of Emotional Intelligence, Critical Thinking, and Empathy.
• Ability to manage time and workload effectively.
• Competence in problem-solving and multitasking when necessary.
• High level of work ethic and interpersonal skills.
• Able to work within the EU timezone.

Responsibilities:

• Serve as the liaison among executives, employees, clients, and external partners.
• Manage the flow and records of information promptly and accurately.
• Schedule meetings, manage the executive’s calendar, and take notes during meetings.
• Coordinate tasks on the project management system and prioritize sensitive matters.
• Send reminders for overdue tasks.
• Continuously seek ways to improve workflows and processes.
• Create Standard Operating Procedures (SOPs) to enhance operational efficiency.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
• Make travel and accommodation arrangements.
• Provide general administrative support and handle other tasks as needed.