Executive Assistant

Posted 2024-11-14

View full description

💎 Seniority level: Executive, 3 years

📍 Location: United States

💸 Salary: 80000 USD per year

🔍 Industry: Non-profit, Women's Health, Reproductive Health

🗣️ Languages: English

⏳ Experience: 3 years

🪄 Skills: Project ManagementAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationMicrosoft Office Suite

Requirements:

3 years of work experience in administrative and logistics support of an executive in a non-profit organization required.
Experience working with nonprofit fundraising teams and global time-zone-based teams preferred.
Bachelor's degree or equivalent degree or experience required.
Experience in reproductive health, international development, public health, or related sectors preferred.
Excellence in time management, organization, self-motivation, and written and verbal communication.
Proficiency in Microsoft Suite and strong project management skills.

Responsibilities:

Provide high-level administrative support to the President, MSI US/VP, Global Philanthropy and Partnerships.
Manage donor stewarding and communication, including responding quickly to donor inquiries.
Assist with scheduling, meeting preparation, travel coordination, and expense reporting.
Draft and edit various communications and documents for the President.
Support logistics for events and special projects, ensuring clear note-taking.
Collaborate with US organizational leadership and global colleagues.

Apply

Related Jobs

Apply

🔥 Executive Assistant (Remote US Only)

Posted 2024-11-24

📍 United States

🔍 Healthcare

A bias toward action and execution with a craving for momentum.
Comfortable with ambiguity and capable of handling controlled chaos.
Creativity and intuition for creating delightful experiences.
Strong communication skills suitable for cross-departmental collaboration.
3+ years of relevant experience.

Work with the Chief Executive Officer and Chief Product Officer to save time and execute necessary tasks.
Take full autonomy and ownership of work with attention to detail.
Act as a liaison with cross-functional partners to ensure goals are achieved and deadlines met.
Provide visibility into project statuses, document decisions, and follow up on commitments.

LeadershipProject ManagementData AnalysisProject CoordinationCross-functional Team LeadershipAdministrative ManagementData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationMicrosoft Office Suite

Posted 2024-11-24

Apply

🔥 Executive Assistant I

Posted 2024-11-23

📍 United States

🧭 Full-Time

💸 102000 - 142000 USD per year

🔍 Credit and Financial Services

5-8 years of relevant experience in an Executive Assistant role.
Ability to work independently and with various teams.
Experience at a rapidly growing company, thriving in fast-paced environments.
Working knowledge of Google Suite, Slack, Zoom; familiarity with Navan is a plus.
Strong work ethic, professionalism, confidentiality, and good judgment.
Ability to handle conflict and give/receive feedback diplomatically.
Highly organized, resourceful, and adept at multi-tasking with attention to detail.

Support the SVP of Operations with all administrative needs, acting as a strategic partner.
Handle complex calendar management, adjusting for scheduling conflicts and aligning priorities.
Coordinate travel arrangements for both domestic and international trips.
Prepare for meetings with necessary materials, send agendas, and follow up on action items.
Plan and execute team events, managing communications and budgets.

Project ManagementProject CoordinationAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-23

Apply

🔥 Executive Assistant to the CEO- Remote (Argentina)

Posted 2024-11-21

📍 North or South America

🧭 Full-Time

💸 25000 - 30000 USD per year

🔍 Support Services

🏢 Company: Assistant Launch

5+ years of executive assistant experience supporting startup founders or similar.
Proven experience managing complex calendars and email systems.
Strong background in personal affairs management.
Experience with modern productivity and communication tools.
Demonstrated ability to handle confidential information.
Excellence in remote work environments.

Maintain CEO's calendar with no double-bookings or conflicts.
Schedule all meetings within 12 business hours of request and ensure all materials are ready 24 hours before meetings.
Process and categorize all emails promptly and track all pending responses.
Manage personal affairs comprising 30% of the role, including research and task tracking.
Submit detailed travel itineraries and maintain a system for tracking travel arrangements.

Communication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingDocumentationMicrosoft Office Suite

Posted 2024-11-21

Apply

🔥 Executive Assistant to the CEO- Remote (Colombia)

Posted 2024-11-21

📍 North or South America

🧭 Full-Time

💸 25000 - 30000 USD per year

🔍 Business support services

🏢 Company: Assistant Launch

5+ years of executive assistant experience supporting startup founders or similar.
Proven experience managing complex calendars and email systems.
Strong background in personal affairs management.
Experience with modern productivity and communication tools.
Demonstrated ability to handle confidential information.
Excellence in remote work environments.
Advanced proficiency in Google Workspace is preferred.

Maintain CEO's calendar with no double-bookings or conflicts.
Schedule meetings within 12 business hours of request and ensure necessary materials are prepared 24 hours before.
Process and categorize emails, track pending responses, and provide weekly status updates.
Complete research projects timely, maintain an organized tracking system for personal tasks, and document processes.
Submit detailed travel itineraries and maintain a system for tracking arrangements.
Process expense reports within 5 business days.

Posted 2024-11-21

Apply

🔥 Executive Assistant to CMO/CRO (Central Time Zone)

Posted 2024-11-21

📍 USA

💸 87000 - 109000 USD per year

🔍 Offensive Security Testing

🏢 Company: Cobalt

5 to 7 years of supporting C-level executives as an executive assistant.
Fluent in English.
Located in the USA (Central Time Zone).
Authorized to work in the USA with the ability to travel as needed.
Strong communication skills to provide agile support.
High emotional intelligence for handling sensitive situations.
Strong organizational and time management skills.
Experience with Mac, Google Workspace, Confluence, Jira, and Slack.

Calendar Management: Efficiently manage complex calendars, schedule meetings, prioritize tasks, and adjust schedules as needed.
Email and Communication Management: Monitor emails, draft responses, ensure follow-ups.
Meeting Coordination: Organize meetings with agendas, minutes, action item tracking.
Travel Planning: Arrange detailed travel itineraries and accommodation.
Expense Reporting: Prepare and submit expense reports in compliance with company policies.
Project Support: Assist in managing marketing and sales projects and events.
Internal and External Liaison: Facilitate communication between executives and departments or partners.

Data AnalysisJiraData analysisCommunication SkillsCollaborationAttention to detailOrganizational skillsTime Management

Posted 2024-11-21

Apply

🔥 Executive Assistant to the CEO- Remote (Costa Rica)

Posted 2024-11-21

📍 North or South America

🧭 Full-Time

💸 25000 - 30000 USD per year

🔍 Executive support services

🏢 Company: Assistant Launch

5+ years of executive assistant experience supporting startup founders or similar.
Proven experience managing complex calendars and email systems.
Strong background in personal affairs management.
Experience with modern productivity and communication tools.
Demonstrated ability to handle confidential information.
Excellence in remote work environments.

Maintain CEO's calendar with no double-bookings or conflicts.
Schedule all meetings within 12 business hours of request.
Prepare Daily Agenda meetings and ensure necessary materials are ready 24 hours before meetings.
Process and categorize all emails promptly and track pending responses.
Complete personal research projects, maintain tracking systems, and provide status reports on ongoing projects.
Submit detailed travel itineraries and process expense reports promptly.

Posted 2024-11-21

Apply

🔥 Executive Assistant to the CEO

Posted 2024-11-16

📍 United States

🧭 Full-Time

💸 56000 - 70000 USD per year

🏢 Company: BCom

Bachelor’s degree preferred.
Proven experience in executive support, project management, or business development support roles.
Demonstrated ability to prepare professional sales materials and proposals.
Impeccable organizational skills with exceptional attention to detail.
Strong communication skills for professional interaction.
Ability to manage multiple priorities and meet deadlines.
Experience exercising discretion with sensitive information.
Familiarity with project management and CRM tools is a plus.

Support the CEO in drafting proposals and preparing high-quality slide decks.
Manage the RFP process and track sales-related tasks to assist in closing sales targets.
Oversee CEO-led client projects and maintain client relationships.
Assist with special projects, managing timelines and stakeholder communication.
Provide executive support to the CEO including calendar management and meeting preparation.

Project ManagementBusiness DevelopmentBusiness developmentCommunication SkillsCollaborationAttention to detailOrganizational skills

Posted 2024-11-16

Apply

🔥 Executive Assistant - Part-Time or Full-Time

Posted 2024-11-15

📍 United States

🧭 Part-Time Or Full-Time

🔍 Dermatology

Minimum three years’ experience as an Executive Assistant to a C-Level Executive.
Extremely fast typing skills; upwards of 75 wpm.
Experience organizing travel arrangements.
Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, and advanced Outlook calendar management).
Superior written and verbal communication skills, strong grammar and comprehension.
Proven time management, research, organizational and problem-solving skills.
Ability to transcribe dictation into a well-formatted and organized format.
Exceptional work ethic and attitude.

Communicating with internal stakeholders.
Scheduling appointments and meetings.
Maintaining critical information.
Managing email/communication correspondence.
Preparing reports.
Conducting research and handling ad hoc projects.

Data AnalysisAdministrative ManagementData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-15

Apply

🔥 Executive Assistant to the CEO

Posted 2024-11-15

📍 East Coast / Central, USA

💸 87000 - 130000 USD per year

🔍 Offensive Security Testing

Proven experience as an executive assistant or in a similar role for 5 to 7 years.
Fluent in English.
Industry-specific knowledge is a plus.
Located on the East Coast / Central, USA.
Authorized to work in the USA.
Strong communication skills and ability to support in fast-paced environments.
Strong organizational and time management skills.
High attention to detail and use of discretion.
Proficient in Mac Book, Google Workspace, Confluence, Jira.
Experience handling basic data analysis tasks.

Act as a liaison between the CEO and internal/external stakeholders.
Organize and maintain confidential data and information.
Coordinate high-profile events and meetings with the Events Manager.
Manage the CEO's busy schedule, including travel arrangements.
Oversee communications and draft documents for the CEO.
Assist in planning and monitoring key projects with cross-functional teams.
Conduct market research and provide reports to support decision-making.
Handle personal tasks for the CEO with discretion.

Data AnalysisProject CoordinationJiraData analysisCommunication SkillsAttention to detailOrganizational skillsTime Management

Posted 2024-11-15

Apply

🔥 Executive Assistant

Posted 2024-11-13

📍 United States

🔍 Education

🏢 Company: Easthampton Public Schools

Associate's degree in Business Administration or a related field; Bachelor's degree is preferred.
Proven experience as an executive assistant or in a similar administrative role.
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong communication skills, both written and verbal, with a customer-service orientation.
Proficient in Microsoft Office Suite and other office software.
Ability to work independently and as part of a team in a fast-paced environment.
High level of discretion and professionalism in handling sensitive information.

Manage and maintain executives' schedules, including planning meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations as needed.
Act as a point of contact between executives and other staff, fostering effective communication across the district.
Organize and coordinate various events, meetings, and conferences, ensuring all logistics are handled effectively.
Maintain organized filing systems and access to records for quick retrieval of information.
Assist with project management tasks, including tracking progress and deadlines.
Handle confidential information and sensitive issues with professionalism and discretion.

Project ManagementCommunication SkillsMicrosoft OfficeAttention to detailMicrosoft Office Suite

Posted 2024-11-13

Apply

Executive Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities