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Executive Assistant to the CEO

Posted 2024-10-01

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💎 Seniority level: Related experience in an executive assistant role

📍 Location: Canada

🔍 Industry: Ecommerce

🏢 Company: Constructor👥 101-250💰 $55.0m Series A on 2021-09-15Artificial Intelligence (AI)Semantic SearchSearch EngineSaaSMachine Learning

🗣️ Languages: English

⏳ Experience: Related experience in an executive assistant role

🪄 Skills: Project ManagementProject CoordinationAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Requirements:
  • Related experience in an executive assistant role.
  • Openness and flexibility to work across time zones when needed.
  • Experience working with a diverse team to complete individual projects.
  • Strong knowledge of G Suite including Gmail and Google Calendar.
  • Strong knowledge of Slack.
  • Strong attention to detail and the ability to juggle multiple competing priorities.
  • Top-notch organization skills.
  • Team player mentality with a love for helping others.
  • Ability to thrive amidst ambiguity and a regularly changing environment.
  • Outstanding verbal and written communication skills.
  • Advanced presentation and project management skills.
Responsibilities:
  • Proactively designing the calendar to reflect the CEO’s workflow for maximum efficiency.
  • Finding places within the CEO’s workflow that can be made more efficient or delegated.
  • Handling day-to-day calendar management for the CEO, including scheduling meetings and calls.
  • Managing expense reporting to ensure timely submission.
  • Working closely with the CEO and leadership team to support executive initiatives and streamline processes.
  • Managing action items required of the CEO and driving them to completion.
  • Identifying opportunities for process improvement and implementing solutions.
  • Taking on special projects as assigned by the CEO.
  • Creating and organizing briefing materials for events, in-person, and virtual meetings.
  • Attending select meetings with the CEO, taking notes and synthesizing action items for follow up.
  • Anticipating when information will be needed and creating systems with the CEO to ensure resources or materials are available.
  • Collaborating with other executives to plan and execute special events and coordinating all logistics and planning for those events.
  • Managing and facilitating travel arrangements including air and accommodations.
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