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Executive Assistant to the CEO

Posted 2024-09-20

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💎 Seniority level: Executive, Related experience in an executive assistant role

📍 Location: Canada

🔍 Industry: Ecommerce

🏢 Company: Constructor👥 101-250💰 $55.0m Series A on 2021-09-15Artificial Intelligence (AI)Semantic SearchSearch EngineSaaSMachine Learning

🗣️ Languages: English

⏳ Experience: Related experience in an executive assistant role

🪄 Skills: LeadershipProject ManagementProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Requirements:
  • Related experience in an executive assistant role.
  • Openness to work across time zones when needed.
  • Experience with a diverse team on individual projects.
  • Strong knowledge of G Suite (Gmail, Google Calendar) and Slack.
  • Excellent organization skills and attention to detail.
  • Ability to juggle multiple competing priorities.
  • Outstanding verbal and written communication skills.
  • Advanced presentation and project management skills.
Responsibilities:
  • Proactively manage the CEO's calendar for efficiency.
  • Schedule meetings and calls while handling day-to-day calendar management.
  • Manage expense reporting and ensure timely submissions.
  • Work closely with the CEO and leadership to support initiatives and streamline processes.
  • Organize briefing materials for events and meetings, and synthesize action items.
  • Coordinate travel arrangements and logistics for special events.
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