Executive Assistant to the CEO

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Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong proficiency with productivity tools such as Google Workspace, and project management tools like Jira or Asana.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated and proactive with the ability to work independently.
• Tech-savvy and adaptable to new tools and technologies.
• Experience managing global time zones and working in a remote setting is a plus.
• Familiarity with communication tools such as Slack and Zoom.
• Problem-solving mindset with the ability to thrive in a fast-paced environment.
• Skills in communication and collaboration across seniority levels and functions.

Responsibilities:

• Schedule and manage appointments, meetings, and events across multiple time zones.
• Proactively address scheduling conflicts and ensure the executive is well-prepared for engagements.
• Handle and prioritize emails, phone calls, and other correspondence.
• Draft, proofread, and send communications on behalf of the executive.
• Arrange domestic and international travel with detailed itineraries.
• Assist with planning, coordinating projects, and ensuring deadlines are met.
• Organize and maintain digital files and records.
• Organize virtual meetings, preparing agendas and distributing action items.
• Act as a liaison between the executive and internal/external stakeholders.
• Build strong relationships to facilitate communication and collaboration.
• Perform research and provide summaries or recommendations.