Apply📍 Hawaii, United States
🧭 Full-Time
🔍 Pet care, specifically focused on dogs
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role.
- Solid experience with office management systems and Microsoft Office 365.
- Strong communication skills (via phone, email and in-person).
- Experience exercising discretion and confidentiality with sensitive company information.
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Integrity and confidentiality.
- Degree in business administration or related field/related experience.
- Manage and prioritize the CEO’s incoming and outgoing email using Office 365.
- Coordinate the CEO’s calendar and assist in planning appointments, meetings, and events.
- Attend video conference calls and take notes, focusing on next actions for each participant.
- Receive and screen phone calls and redirect them when appropriate.
- Create regular reports and update internal databases.
- Make travel arrangements as necessary.
- Maintain electronic and paper records ensuring information is organized and easily accessible using One Drive and SharePoint.
- Act as the point of contact between the CEO and employees/clients, facilitating internal communication.
- Handle confidential documents ensuring they remain secure.
- Track and update projects in Microsoft Planner/To Do.
- Review and recommend changes to the company's standard operating procedures and policies.
- Conduct research and prepare presentations or reports as assigned.
- Research and suggest more efficient ways to run the office and troubleshoot malfunctions.
- Review credit card statements and provide assistance to bookkeepers and accountants.
Project ManagementData AnalysisShopifyProject CoordinationAdministrative ManagementData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel
Posted 2024-09-20
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