Right Hand to CEO- Must Love Dogs (Maui or Remote Executive Assistant)

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Requirements:

• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role.
• Solid experience with office management systems and Microsoft Office 365.
• Strong communication skills (via phone, email and in-person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Integrity and confidentiality.
• Degree in business administration or related field/related experience.

Responsibilities:

• Manage and prioritize the CEO’s incoming and outgoing email using Office 365.
• Coordinate the CEO’s calendar and assist in planning appointments, meetings, and events.
• Attend video conference calls and take notes, focusing on next actions for each participant.
• Receive and screen phone calls and redirect them when appropriate.
• Create regular reports and update internal databases.
• Make travel arrangements as necessary.
• Maintain electronic and paper records ensuring information is organized and easily accessible using One Drive and SharePoint.
• Act as the point of contact between the CEO and employees/clients, facilitating internal communication.
• Handle confidential documents ensuring they remain secure.
• Track and update projects in Microsoft Planner/To Do.
• Review and recommend changes to the company's standard operating procedures and policies.
• Conduct research and prepare presentations or reports as assigned.
• Research and suggest more efficient ways to run the office and troubleshoot malfunctions.
• Review credit card statements and provide assistance to bookkeepers and accountants.