Remote Executive Assistant

View full description

Requirements:

• Clear, precise, proactive, and professional written and verbal communication skills.
• Ability to organize and effectively prioritize tasks.
• Ability to multi-task with various programs and learn new programs as required.
• Commitment to a minimum of one year with Zirtual.
• Meticulous attention to detail, with the ability to comprehend difficult tasks.
• Capable of responding to stress in a fast-paced environment.
• Strong interpersonal skills and ability to quickly develop working relationships.
• Affable and enthusiastic attitude toward teamwork.
• Internet/Web and computer-savvy.
• Associate’s Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives.
• Minimum of 4 years of administrative experience.
• Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office.
• Proficiency with a task management program such as Trello or Asana.
• Preferred experience with communication programs such as Slack.
• Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho.
• Preferred experience with an expense reporting program such as Quickbooks or Expensify.
• Preferred experience with a travel management program such as Concur.
• Preferred experience with a social media management program such as Hootsuite and WordPress.
• Preferred experience with AI tools.
• Reliable Internet connection, computer, and phone.
• Typing ability of at least 50 WPM with accuracy.
• Availability during business hours PST or EST Monday-Friday.

Responsibilities:

• The VA may assist the client with project management and organization to facilitate on-time project and goal completion.
• Manage personal and business calendars, scheduling and coordinating appointments, and proactively monitoring calendars for conflicts.
• Conduct research on events, travel, and projects, providing research results within established time frames.
• Ensure purchases meet client specifications and organize expense reporting as necessary.
• Perform administrative tasks such as inbox management, transcription, standard business correspondence, and data entry.
• Manage email inboxes by responding and organizing emails according to client guidelines.
• Handle social media management and marketing tasks.
• Attend virtual meetings, drafting agendas, taking meeting minutes, and providing necessary follow-up.
• Maintain continuous clear communication about task statuses, needs, and questions with clients, while acknowledging tasks and ensuring understanding of expected due dates.