Accounts Payable Specialist

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Requirements:

• Associate degree in accounting or business preferred.
• Minimum of 2-3 years of accounts payable experience required.
• Experience with accounting ERP systems, specifically NetSuite preferred.
• Proficiency in MS Office Suite, particularly MS Excel.
• Remote communication tools experience (Zoom, Teams) is necessary.
• Experience with expense management systems preferred (Concur, Navan, TripActions).
• Ability to effectively communicate processes throughout the organization.
• Strong task prioritization and ability to work autonomously.
• Flexibility to support team during critical periods.

Responsibilities:

• Process invoices accurately and efficiently.
• Determine proper general ledger coding and authorization for payments.
• Maintain vendor records, including W-9s and bank details.
• Enter vendor invoices into NetSuite.
• Process weekly payments to vendors.
• Maintain organized AP records and conduct vendor statement reconciliations.
• Prepare and file annual 1099 forms.
• Assist with month-end close activities and prepare reports.
• Support the annual audit process.
• Communicate regularly with business partners and resolve inquiries.
• Administer the Purchasing 2-way match process.
• Process employee business and travel expenses following policy.
• Perform other assigned duties.