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Executive Assistant (Fully Remote)

Posted 2024-11-15

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💎 Seniority level: Executive, Proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment

🔍 Industry: Global employment platform

🗣️ Languages: English

⏳ Experience: Proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment

Requirements:
  • Proven work experience or training in office management or operations role in a quick growth/startup environment.
  • Excellent administrative and organizational skills, attention to detail, diligence, and accuracy.
  • Demonstrable experience working at executive level and with senior management teams.
  • Strong written and verbal communication skills.
  • Working knowledge of Microsoft Office, G Suite, and various computer systems.
  • Numerate and familiar with basic financial documentation, such as purchase orders and invoicing.
  • Experience in a customer-service-oriented environment, managing budgets, record keeping, and inventory tracking.
  • Experience collaborating with external vendors and managing contract negotiations.
Responsibilities:
  • Provide administrative support to the CEO and wider management team.
  • Manage the calendars of the CEO, including scheduling across multiple time zones.
  • Handle travel management for the CEO and Senior Leadership Team.
  • Support the CEO with ad hoc queries and tasks.
  • Assist in managing executive-level initiatives and prepare regular reports.
  • Maintain administrative processes and improve operations management.
  • Plan and organize events, both in person and remote.
  • Handle general office management tasks such as invoicing and expenses.
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🔥 Executive Assistant (Fully Remote)
Posted 2024-11-21

📍 Portugal

🔍 Global employment platform

🏢 Company: Omnipresent

  • Proven work experience or training in office management in a remote environment or operations role in a quick growth/startup environment.
  • Excellent administrative and organizational skills, with attention to detail and accuracy.
  • Demonstrable experience working at executive level and with senior management teams.
  • Strong written and verbal communication skills.
  • Working knowledge of Microsoft Office, G Suite, and being tech-savvy.
  • Numerate and familiar with basic financial documentation such as purchase orders and invoicing.
  • Experience in a customer service-oriented environment, managing budgets and record keeping.
  • Proven experience collaborating with external vendors and managing contract negotiations.

  • Provide administrative support to the CEO and wider management team.
  • Manage the CEO's calendar, scheduling meetings across multiple timezones.
  • Coordinate travel management for the CEO and Senior Leadership Team.
  • Assist with ad hoc queries and manage executive level initiatives.
  • Prepare reports and manage logistics for the leadership team.
  • Maintain administrative processes for remote operations.
  • Plan and organize events, both in-person and remote, across multiple timezones.
  • Handle general office management duties such as invoicing and expenses.

LeadershipProject ManagementOperations ManagementCommunication SkillsMicrosoft OfficeAttention to detailDocumentation

Posted 2024-11-21
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