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Executive Assistant - Remote - Dubai

Posted 2024-11-16

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💎 Seniority level: Executive, Proven work experience in an office management or operations role

🔍 Industry: Global employment platform

🏢 Company: Omnipresent

🗣️ Languages: English

⏳ Experience: Proven work experience in an office management or operations role

Requirements:
  • Proven work experience or training in office management or operations in a remote environment.
  • Excellent administrative and organizational skills with attention to detail.
  • Demonstrable experience working at an executive level and with senior management teams.
  • Strong written and verbal communication skills.
  • Working knowledge of Microsoft Office, G Suite, and other computer systems.
  • Familiar with basic financial documentation such as purchase orders and invoicing.
  • Experience in a customer service-oriented environment, working with budgets and record keeping.
  • Proven experience collaborating with external vendors and managing contract negotiations.
Responsibilities:
  • Time manage the calendars of the CEO, including scheduling meetings across multiple timezones.
  • Manage travel arrangements for the CEO and Senior Leadership Team.
  • Support the CEO with ad hoc queries and tasks.
  • Assist or manage executive-level initiatives.
  • Provide daily assistance to the leadership team, including preparing reports and logistics.
  • Maintain and improve administrative processes.
  • Plan and organize events, both in-person and remote, considering international travel.
  • Handle general office management duties including invoices, expenses, and company swag.
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🔥 Executive Assistant - Remote - Dubai
Posted 2024-11-15

🔍 Global employment platform

  • Proven work experience or training in office management in a remote environment or operations role in a quick growth/startup.
  • Excellent administrative and organizational skills with attention to detail.
  • Demonstrable experience working at the executive level with senior management teams.
  • Strong written and verbal communication skills.
  • Working knowledge of Microsoft Office, G Suite software, and various computer systems.
  • Numerate and familiar with basic financial documentation such as invoices and purchase orders.
  • Experience in a customer-service oriented environment managing budgets and record keeping.
  • Proven experience collaborating with external vendors and managing contract negotiations.

  • Provide administrative support to the CEO and wider management team.
  • Manage the calendars of the CEO, scheduling meetings across multiple time zones.
  • Oversee travel management, including flight and hotel bookings for the CEO and Senior Leadership Team.
  • Assist with ad hoc queries and tasks for the CEO.
  • Support or manage executive-level initiatives.
  • Prepare regularly scheduled reports and logistics assistance.
  • Design and improve processes for remote office and operations management.
  • Plan and organize events, both in-person and remote.
Posted 2024-11-15
Apply

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