Assistant Manager/Manager, Expense Operations

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Requirements:

• A minimum of a Bachelor’s degree with at least 8 years’ experience in expense operations.
• At least 3+ years in an operational supervisory role.
• Background in finance or accounting will be an advantage.
• Proficiency with expense management systems (e.g. Zoho) and MS Excel.
• Strong attention to detail and process driven.
• Proven ability to liaise with cross-functional teams and drive process improvements.

Responsibilities:

• Manage and own the expenses database to ensure completeness, accuracy, and compliance with local regulations and company policies.
• Verify expenses across multiple currencies, ensuring accuracy and compliance with policies.
• Analyze and continuously improve expense processes, identifying areas for operational efficiency and implementing solutions.
• Set and maintain global policies for the expense management process to ensure effectiveness and adherence to best practices.
• Liaise with the IT team to ensure that all systems are linked, addressing any gaps and updating system settings as needed for smooth expense operations.
• Manage prepaid card systems, including user and card setup, downloading reports, raising invoices, and handling card recharges.
• Check receipts for prepaid card transactions to ensure compliance with company policies.
• Liaise with other teams to communicate and follow up on rejected or postponed payments, ensuring any missing information is gathered in time.
• Undertake other ad-hoc tasks/projects, as assigned, to support the wider team.