Project Accounting Coordinator

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Requirements:

• Intermediate knowledge of Microsoft Word, Excel, and Outlook.
• Advanced use of accounting software as it relates to the duties and responsibilities.
• Ability to work independently on multiple concurrent tasks.
• Maintain confidentiality.
• Excellent communication skills, verbal and written.
• Adaptable to change in work environment.

Responsibilities:

• Prepare monthly summary reports for Project Managers.
• Send monthly project progress reports and other requested accounting software reports to assigned Project Managers.
• Coordinate with assigned Project Managers and/or clients to resolve all issues and questions related to billing and any subconsultant payments.
• Process unit costs and subconsultant invoices as assigned.
• Review Project Information Forms and establish new project/clients in accounting software.
• Prepare client invoices and any supporting documentation needed.
• Verify labor and project direct costs are properly at contractual rates.
• Verify contract terms and limits assuring client and billing terms are correct in accounting software.
• Assist Project Managers with accounts receivable issues and questions.
• Prepare period billings.
• Review significant revenue fluctuations with the Project Manager to ensure accuracy on invoices.
• Report unbilled after each billing cycle to the Senior Project Coordinator.
• Identify over-run concerns relating to DBE participation.
• Maintain contract files.
• Assist with year-end procedures and governmental audit requests.
• Update accounting software for project closeouts.
• Organize transfer of accounting financial records in conjunction with annual project close-out procedures.
• Miscellaneous projects as assigned.