Administrative Specialist

Posted about 19 hours agoViewed

💎 Seniority level: Middle, 3+ years

📍 Location: United States

💸 Salary: 30.0 - 60.0 USD per hour

🔍 Industry: Federal and DoD technology and tactical systems

🏢 Company: INTECON

⏳ Experience: 3+ years

🪄 Skills: Project ManagementOrganizational skillsWritten communication

Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field.
3+ years of experience in administrative support, project coordination, or workflow management.
Experience with Smartsheets, Microsoft Office 365, and Google Workspace.
Strong writing, editing, and document preparation skills.
Experience in event and travel coordination.
Proven ability to develop visual communication products and manage electronic records.
Strong organizational and time management skills.

Provide administrative and operational support for Divisions, Branches, and Sections across AFWERX.
Assist with workflow and project management, utilizing tools such as Smartsheets, Google Workspace, and Microsoft Office 365.
Develop and process various reports, written communications, and briefing materials.
Create visual communication products tailored to division-specific needs.
Support organizational calendar management and travel coordination.
Oversee electronic records management and facilitate meeting coordination.
Support digital enablement of surveys and data collection efforts.

Posted 3 months ago

📍 United States

💸 25 - 25 USD per hour

🔍 Government services

🔧 Requirements

Associate’s degree in a related field required.
Minimum of 8 years of relevant experience in administrative or management roles.
Experience with disaster risk reduction or community resilience projects preferred.
Proficient in Microsoft Project, Word, Excel, and PowerPoint.
Expertise with PCs, MS Office, Adobe, Google Mail, Citrix Sharefile, and online meeting platforms.

💡 Responsibilities

Project ManagementCitrixCommunication SkillsOrganizational skillsProblem-solving skills

Posted 3 months ago

Posted 3 months ago

📍 United States

💸 23 - 23 USD per hour

🔍 Government services, Organizational transformation, Community resilience

🔧 Requirements

High school diploma or equivalent.
Minimum of 5 years of relevant experience in administrative or management roles, preferably in the context of disaster risk reduction or community resilience projects.
Experience with Microsoft Project, Word, Excel, and PowerPoint required.
Proficient with PCs, MS Office, Adobe, Google Mail, Citrix Sharefile, and online meeting platforms such as Google Meet and Zoom.

💡 Responsibilities

Provide comprehensive administrative support to project teams, including scheduling meetings, managing calendars, and organizing travel arrangements.
Assist in coordinating project activities, ensuring tasks are completed on time and within budget.
Prepare, review, and manage project documentation, including reports, presentations, and correspondence, ensuring accuracy and compliance with guidelines.
Assist in monitoring project budgets, tracking expenses, and preparing financial reports.
Support stakeholder engagement activities by organizing meetings, preparing materials, and maintaining communication with community stakeholders.
Maintain and manage project databases, ensuring data integrity and accessibility.
Ensure all administrative activities comply with federal, state, and local regulations and standards.
Provide training and support to junior administrative staff and other team members as needed.
Assist in quality assurance and quality control processes to ensure the accuracy and completeness of project deliverables.
Identify and resolve administrative issues that may impact project success.

Project ManagementCitrixCommunication SkillsProblem-solving skillsData management

Posted 3 months ago