Virtual Assistant - Executive Assistant for Real Estate

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Requirements:

• Proven experience as an Executive Assistant.
• Fluent in Spanish and English.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Experience with project management tools (e.g., Asana, Trello) is a plus.
• Ability to work independently and handle multiple tasks simultaneously.
• High level of professionalism and attention to detail.
• Discretion and confidentiality are essential.

Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed.
• Property Management of 3 homes and 1 Airbnb.
• Managing expenses and overall financial administration assistance.
• Organize and maintain digital files and documents.
• Perform data entry, create spreadsheets, and manage databases.
• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.
• Assist in planning and organizing company events, conferences, and meetings.
• Build and maintain positive relationships with clients and partners.
• Assist with client onboarding and ensure smooth communication between clients and the executive team.