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Executive Assistant - Panama

Posted 9 days agoViewed

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💎 Seniority level: Executive, 5+ years in administrative assistant role or 3+ years in executive administrative support role

📍 Location: Panama

🔍 Industry: Cybersecurity compliance

🏢 Company: Insight Assurance👥 11-50ComplianceConsultingCyber Security

🗣️ Languages: Bilingual, English, Spanish

⏳ Experience: 5+ years in administrative assistant role or 3+ years in executive administrative support role

🪄 Skills: Project ManagementAttention to detailOrganizational skillsTime ManagementMicrosoft Office Suite

Requirements:
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and delegate appropriately.
  • Integrity, professionalism, and confidentiality.
  • Proficiency in Microsoft Office Suite and project management software like Asana and Trello.
  • Preferred Bachelor's degree in Business Administration or related field.
  • 5+ years of experience in an administrative assistant role or 3+ years in an executive administrative support role.
Responsibilities:
  • Manage day-to-day administrative tasks for C-level executives.
  • Act as primary point of contact between executives and stakeholders.
  • Draft, review, and edit correspondence.
  • Organize and prepare materials for meetings, including agendas and minutes.
  • Manage executive’s calendar and prioritize sensitive matters.
  • Assist in special projects and initiatives, tracking deadlines.
  • Oversee office supplies and equipment.
  • Maintain confidentiality while handling sensitive information.
  • Identify opportunities for process improvements.
  • Plan and manage travel itineraries for both domestic and international travel.
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