Executive Assistant / Chief of Staff - Fully Remote

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Requirements:

• Proven experience as an Executive Assistant or Chief of Staff, preferably in a startup.
• Exceptional organisational skills with the ability to multitask and prioritize effectively.
• Ability to make independent decisions on behalf of the Founders.
• Strong problem-solving abilities and proactive mindset.
• Adaptable with a positive attitude to handle last-minute changes.
• Meticulous attention to detail for accuracy in tasks.
• Highly proficient in written and verbal English communication.
• High level of discretion in handling sensitive information.
• Experience in managing international travel arrangements and visa processes.
• Technical proficiency with tools like Google Workspace, Slack, Notion, Click-Up, Miro.
• Previous experience working closely with startup founders or within a startup environment.

Responsibilities:

• Schedule and manage all appointments, meetings, and events for the Founders.
• Organize meetings including booking rooms, preparing agendas, and taking minutes.
• Monitor and triage the Founders' email inboxes and Slack channels, prioritizing and handling communications.
• Manage travel logistics, including booking flights and accommodations, and ensuring documentation is current.
• Serve as the primary point of contact for internal and external stakeholders.
• Assist in managing relationships with key customers and ensuring timely follow-ups.
• Support the Founders with personal administrative tasks.
• Oversee general office duties such as ordering supplies and managing vendor relationships.
• Support ad-hoc projects as directed.