Executive Assistant to Design Startup CEO

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Requirements:

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role.
• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Proven track record of supporting executives in a virtual setting.
• C2 level proficiency in English, both written and spoken.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Ability to work independently and collaboratively in a team-oriented environment.
• Attention to detail and problem-solving skills.
• High level of professionalism and discretion.
• Experience with design tools like Figma is a plus.
• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
• A noise-canceling headset with a microphone for clear communication.

Responsibilities:

• Triage Executive's email inbox and respond on their behalf.
• Manage complex calendars including scheduling and coordinating meetings.
• Create and maintain a knowledge base using tools like Notion.
• Prepare, proofread, and edit presentations, reports, and documents.
• Track project timelines and handle confidential information with discretion.
• Conduct research to assist in decision-making and problem-solving.
• Serve as liaison between senior executives, employees, and external stakeholders.
• Create high-quality Standard Operating Procedures (SOPs).