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Senior Administrative Assistant

Posted 7 days agoViewed

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💎 Seniority level: Senior, 2+ years of administrative experience

💸 Salary: 25.0 - 30.0 USD per hour

🔍 Industry: Non-profit

🏢 Company: Workforce Solutions for Tarrant County👥 101-250EmploymentTrainingRecruiting

⏳ Experience: 2+ years of administrative experience

Requirements:
  • 2+ years of administrative experience, with a focus on senior-level support.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Ability to work independently and remotely with minimal supervision.
  • Strong attention to detail and ability to problem-solve.
Responsibilities:
  • Provide high-level administrative support to executives and senior management.
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Draft and proofread correspondence, reports, and other documents.
  • Organize and maintain files, both digital and physical.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Manage and prioritize incoming emails and communications.
  • Assist in preparing presentations, meeting agendas, and materials.
  • Handle sensitive information with discretion and confidentiality.
  • Perform other administrative tasks as needed.
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🏢 Company: MKS2 Technologies👥 501-1000Information TechnologyCyber SecuritySoftware

  • 5+ years of experience as a senior administrative assistant.
  • Ability to process large volumes of information effectively.
  • Exceptional time management and organizational skills.
  • Strong proficiency in Microsoft Office programs like PowerPoint, Excel, Word, Outlook, and Teams.
  • Exceptional communication skills and professional presence.
  • High integrity and ability to secure confidential information.
  • Proactive judgment and problem-solving skills.
  • Strong written communication and proof-reading abilities.
  • Ability to work independently and collaboratively.
  • Flexibility within a changing environment.

  • Professionally manage incoming requests for senior leaders.
  • Maintain calendars of 3-4 senior leaders.
  • Organize schedules and materials for meetings.
  • Coordinate logistics for meetings and events.
  • Manage expenses and reconciliation for managers.
  • Set up purchase requisitions and manage subscriptions.
  • Arrange travel for senior leaders including accommodations.
  • Assist in year-end regulatory processes.
  • Prepare required PowerPoint presentations.
  • Respond promptly to emails and maintain records.
  • Provide backup support for other departments.
  • Collaborate with other assistants on calendars.
  • Assist with onboarding new associates.
  • Support various projects as required.

Customer serviceMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationInterpersonal skillsPowerPoint

Posted about 1 month ago
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