Project Coordinator - Scientific Affairs

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Requirements:

• Bachelor’s degree in business administration, project management, or related field (or equivalent work experience).
• 2 years of Administrative and/or Project Coordination experience, preferably in a medtech/healthcare startup.
• Proficiency in Microsoft Office Suite, Google Workspace, and experience with project management software (Confluence) preferred.
• Excellent typing and data entry skills, with experience managing calendars and scheduling appointments.
• Strong written and verbal communication skills, capable of drafting documents accurately.
• Organizational abilities to prioritize tasks and manage multiple deadlines.
• Experience in coordinating travel arrangements and maintaining digital filing systems.
• Attention to detail and the ability to handle confidential information discretely.
• Flexibility and willingness to take on new tasks in a fast-paced environment.

Responsibilities:

• Assist with administrative tasks such as scheduling meetings, preparing agendas, and taking meeting minutes.
• Maintain project documentation including project plans, schedules, budgets, and reports and ensure documentation is accurate and accessible.
• Facilitate communication between team members and stakeholders, distributing project-related information as necessary.
• Coordinate logistical aspects of projects and meetings including booking venues and arranging travel accommodations.
• Assist in data entry, collection, and analysis for project monitoring and evaluation as required by the company.
• Collaborate with team members to complete tasks efficiently and meet deadlines.
• Provide support on additional tasks and projects as assigned.