Executive Assistant with Travel Coordination Experience

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Requirements:

• At least 3 years of travel management experience, specifically for large groups of people.
• At least 3 years of executive assistant experience, ideally within a startup or fast-paced environment.
• Excellent organizational and time management abilities.
• Strong attention to detail.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Demonstrated ability to handle confidential information with discretion.
• Experience working in or passionate about renewable energy or the sustainability sector (nice-to-have).
• Financial literacy, including basic budgeting, expense tracking, and report generation (nice-to-have).
• Remote event management experience (nice-to-have).

Responsibilities:

• Manage end-to-end planning and execution of travel logistics for at least 60 people.
• Coordinate with internal teams and external stakeholders to ensure event success.
• Create detailed event timelines and checklists.
• Assist with on-site event management and support.
• Manage the CEO's calendar, coordinate appointments, meetings, and travel itineraries.
• Act as a gatekeeper for all communication and ensure effective prioritization of tasks.
• Handle and attend to personal tasks as needed.
• Assist in preparing reports, presentations, and documents for stakeholders.
• Proactively assist with various projects and track project progress and deadlines.
• Collaborate with department heads to streamline communication and task delegation.