Administrative Coordinator Assistant (US Property Consulting, Homebased)

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Requirements:

• At least 4 years of working experience in a similar role.
• Highly organized and capable of tracking multiple projects simultaneously.
• Technically proficient and comfortable with Microsoft Office products.
• Fluent in English for communication, mainly through email, with occasional phone calls and Zoom meetings.
• Familiarity with Quire (online report writing software) is a plus.
• Experience in an engineering or environmental field is preferred.

Responsibilities:

• Manage document storage, initial report setup, and project status updates using Quire and DASH platforms.
• Edit Operations and Maintenance Manuals and assist with non-technical report revisions.
• Upload data and testing results to internal databases.
• Support sales efforts by bidding on new projects, preparing proposals, and tracking order forms.
• Professionally correspond with clients and internal teams via email, phone, and formal letters.
• Coordinate site visits, meetings, travel arrangements, and assist with staffing needs.
• Process Request for Proposals (RFPs), manage client portal bidding, and facilitate reliance requests.
• Maintain accurate client data in CRM Dynamics and ensure timely order processing.
• Monitor project progress, resolve delays, and ensure deadlines are met by collaborating with staff.
• Perform administrative tasks such as AR follow-ups, invoice management, and preparing shared spreadsheets.