2. Executive Assistant - Intake Specialist

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Requirements:

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficient in English, Spanish, and Russian (spoken and written).
• Excellent knowledge of MS Office and Google Workspace.
• Outstanding organizational and time management skills.
• Familiarity with office platforms and applications.
• Excellent verbal and written communication skills.
• Discretion and confidentiality are required.
• High school or bachelor’s degree.
• Attention to detail and proactive skills.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare reports.
• Oversee the performance of clerical staff and manage office supply inventory.
• Manage internal and external communications, take meeting minutes, and organize office filing.
• Look for social events and manage billing, invoicing, and social media if necessary.