Executive Assistant (US AI & E-Commerce Startup)

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Requirements:

• Minimum 3+ years of experience supporting C-level executives, ideally in a startup environment.
• Proficiency with CRM tools (Affinity preferred) and basic financial management.
• Strong communication skills, both in written and spoken English.
• Strong organizational skills, with the ability to manage complex schedules.
• Exceptional attention to detail and the ability to work independently.
• Tech-savvy, with an interest in new tools and platforms related to AI and automation.

Responsibilities:

• Manage and prioritize schedules for the client across multiple time zones.
• Coordinate meetings and team events to ensure smooth operations.
• Arrange seamless travel logistics, including flights and accommodations.
• Maintain the CRM and ensure all investor and company information is up to date.
• Assist with document management and daily operations for Theory Forge.
• Assist with onboarding, manage internal documents, and provide proactive support.
• Oversee financial tasks such as processing bills and tracking expenses.