Executive Assistant (Remote)

Posted 2024-10-24

💎 Seniority level: Entry, Minimum of 3 years

📍 Location: Philippines

💸 Salary: 53000 - 80500 PHP per month

🗣️ Languages: English

⏳ Experience: Minimum of 3 years

🪄 Skills: Communication SkillsAnalytical SkillsCollaborationMicrosoft ExcelOrganizational skills

Minimum of 3 years of experience as an Executive Assistant to C-levels.
Bachelor's degree or any certificate course required.
Excellent phone, email, and instant messaging communication skills.
At least B2 level in English communication, both written and verbal.
Solid organizational and time management skills.
Tech-savvy and familiar with current technologies.
Experience with MS Office and spreadsheets.
Knowledge of online calendars and scheduling.
Proactive attitude and willingness to be trained.
Ability to work on a graveyard shift.
Technical requirements: USB headset with noise cancellation, working webcam, computer with at least 1.8 GHz processor and 4GB RAM, internet connection requirements.

Create and send statements or invoices, track payments, and record company expenses.
Gather data on trends and prepare reports.
Store and organize documents and files.
Perform data entry tasks.
Conduct product research and secure samples.
Manage marketing and sales campaign information.
Coordinate calendars and prevent scheduling conflicts.
Prepare itineraries and book travel accommodations.
Handle incoming calls and emails, organizing inboxes.
Synthesize data into reports and presentations.
Manage social media and account updates.
Perform ad hoc tasks.

Posted 2024-09-20

📍 Metro Manila, Philippines

💸 Up to PHP 64,000 per month

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
Bachelor's degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained
Able to work on a graveyard shift
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps

Create and send statements or invoices, track payments, and record company expenses.
Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
Store and organize documents and files.
Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
Research products, purchase goods & secure samples.
Store, update & collect information for marketing and sales campaigns through a CRM system.
Monitor projects, conduct internal communication & organize company data.
Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
Prepare itineraries, book hotels, rental cars, etc.
Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
Synthesize data & other content into cohesive reports and presentation slides.
Upload videos, manage negative reviews, and keep the account profile up to date.
Ad hoc tasks

Communication SkillsAnalytical SkillsCollaborationMicrosoft ExcelTime Management

Posted 2024-09-20

🔧 Requirements