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Executive Virtual Assistant

Posted 3 months agoViewed

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💎 Seniority level: Entry

📍 Location: Philippines

💸 Salary: 3 - 3 USD per hour

🏢 Company: VAA Philippines

🗣️ Languages: English

🪄 Skills: Data AnalysisJavaJavascriptCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelFluency in English

Requirements:
  • Must be proficient in utilizing various software applications including Microsoft Word, PowerPoint, Excel, Google Docs, Slides, and Sheets.
  • Familiarity with work gadgets and applications like Gmail, Outlook, Microsoft Teams, and task management tools is required.
  • Resourcefulness in problem-solving is essential.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Outstanding organizational skills and good time-management are crucial.
  • Fluency in English (both speaking and writing) is required.
  • Must be available for full-time work.
Responsibilities:
  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage executives’ calendars and set up meetings.
  • Take minutes during meetings.
  • Make travel and accommodation arrangements.
  • Track daily expenses and prepare reports.
  • Oversee the performance of other clerical staff.
  • Act as an office manager by managing office supplies.
  • Format and organize internal and external communications.
  • Screen and direct phone calls, distribute correspondence.
  • Organize and maintain the office filing system.
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  • A proactive and positive mindset with a willingness to learn and grow.
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  • Efficiently manage the CEO's complex and ever-changing schedule, including organizing meetings, conference calls, and appointments. Anticipate scheduling conflicts and proactively resolve them.
  • Monitor and prioritize the CEO's email inbox, draft and respond to emails on their behalf, and ensure timely and accurate communication with internal and external stakeholders.
  • Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and itinerary planning. Coordinate with travel agencies, manage visas and travel documents, and provide necessary information and support during trips.
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  • Handle sensitive and confidential information with the highest level of integrity and discretion. Maintain confidentiality in all matters related to the CEO, the organizations, and business operations.
  • Organize and maintain files, records, and documentation, both electronic and physical, ensuring easy retrieval and efficient organization. Develop and maintain a systematic approach to record-keeping.
  • Act as a liaison between the CEO and internal and external stakeholders, including employees, clients, partners, and investors. Handle incoming inquiries, screen phone calls, and provide accurate information or redirect them to the appropriate person.
  • Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO. Provide insightful analysis and recommendations based on findings to support decision-making processes.
  • Undertake additional tasks and projects as assigned by the CEO, which may include personal errands, event planning, and other ad hoc responsibilities.

Data AnalysisProject CoordinationAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelOrganizational skillsProblem-solving skillsResearch skills

Posted 4 months ago
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