Executive Travel Coordinator

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Requirements:

• General CRM knowledge/experience.
• Keen attention to detail for data entry and record management.
• Extremely organized.
• A multitasker and capable of operating on multiple fronts simultaneously and in an orderly fashion.
• A proactive approach to problem-solving with strong decision-making skills.
• Enjoys working in a challenging and fast-paced environment.
• Must be a self-starter and a strong team player.
• Ability to work independently and collaborate remotely.
• Has an excellent grasp of spoken and written English and can articulate ideas clearly and concisely.
• Must be willing to work US Business Hours - flexible hours and not your usual 9-5 job.
• Experience in Virtual Assistance.

Responsibilities:

• Managing daily schedule; adapting as needed and effectively communicating changes to all parties.
• Prioritize workflow and schedule, by planning out and directly supporting task completion.
• Manage action item list.
• Maintain relationship databases and CRM.
• Searches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested.
• Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advise travelers of and assists with any need for specialized travel documents such as visas or passports.
• Monitor and facilitate the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Processes reimbursements for travel expenses.
• Perform other related duties as assigned.