Executive Assistant to Founder (100% Work from home in the Luzon region of the Philippines only)

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Requirements:

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and productivity tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management and travel coordination
• Proven experience developing and following SOP’s
• Comfortable working with sensitive and confidential information
• Knowledge of leveraging artificial intelligence to streamline administrative tasks
• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems
• Warm and approachable personality
• Direct and clear communication style
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

Responsibilities:

• Manage Founder's calendar, including scheduling meetings and appointments
• Coordinate travel arrangements and prepare detailed itineraries
• Handle correspondence, including emails and phone calls
• Prepare and edit documents, reports, and presentations
• Manage expenses and maintain financial records
• Coordinate with internal teams and external partners
• Assist with personal tasks as needed, such as managing prescriptions and healthcare appointments
• Organize and maintain files and records
• Plan and coordinate events, including team meetings and dinners
• Proactively identify and resolve potential issues before they arise