Recruiting Assistant

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Requirements:

• Native-level English proficiency.
• Min. 1 year as a virtual assistant or other remote work
• Proactive and eager to learn with a can-do attitude.
• Strong communication skills
• Basic understanding of recruitment processes (experience is a plus but not mandatory).
• Adaptability to a global and remote team environment.
• Working knowledge of Ashby, ClickUp.

Responsibilities:

• Review Incoming Resumes and Applications: Evaluate resumes and applications within 24 hours after a role has been posted and update the sourcing team if more applicants are needed.
• Screen Candidates: Assess candidates based on job requirements and qualifications, utilizing established criteria such as video interviews, resumes, and application forms.
• Move Qualified Candidates: Transition qualified candidates to the appropriate stage in the recruitment system (e.g., Ashby).
• Update Recruiters: Notify the assigned recruiter after the screening process so they can approve the screened candidates.
• Communicate with Candidates: Contact candidates via email to confirm availability, salary expectations, and any other relevant information if required.
• Create Internal Review Sheets (IRS) and Talent Review Sheets (TRS): Prepare IRS and TRS for shortlisted candidates based on screening results once the recruiter gives the green light.
• Maintain Records in ClickUp and Ashby: Upload IRS and TRS to ClickUp and add the TRS to Ashby in the external sheet section under job settings.
• Ensure Timely Communication: Maintain prompt communication with candidates throughout the screening process to keep them informed.
• Clean-Up Closed Roles: Organize and clean up closed roles in the recruitment system once a candidate is hired or the recruitment process for a role is concluded.
• Ashby Health: Regularly monitor and maintain the health of the Ashby system, ensuring data accuracy and integrity.
• Clean-Up Generic Buckets: Organize and clean up generic candidate buckets in Ashby.
• Create and Manage Stages: Create different stages in Ashby and move candidates to the appropriate stages accordingly.
• Check Candidate Buckets: Ensure candidates are in the correct buckets and move them if necessary.
• Evaluate Candidate Videos: Review candidate video submissions, request retakes if the quality is insufficient.
• Ensure Resumes are in English: Verify that all candidate resumes are in English.
• Group Candidates by English Proficiency: Categorize candidates based on their level of English proficiency.