Executive Assistant - Work from Home

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Requirements:

• Bachelor’s degree preferred in Business Administration, Communications, or a related field.
• Previous experience in an administrative or executive assistant role is preferred.
• Experience in a small business or family-run environment is advantageous.
• Proficiency in email management tools (e.g., Outlook, Gmail) and Microsoft Office Suite.
• Familiarity with CRM software or other organizational tools is a plus.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and adapt to evolving responsibilities.
• Discretion and professionalism when handling sensitive information.
• A proactive mindset and willingness to take on diverse tasks as needed.

Responsibilities:

• Monitor and manage the primary inbox, ensuring prompt and professional responses.
• Prioritize, flag, and delegate emails as necessary to streamline communication.
• Draft and send emails on behalf of the owner/director.
• Assist with calendar management, scheduling meetings, and organizing appointments.
• Handle correspondence and follow-ups with clients, suppliers, and partners.
• Prepare reports, presentations, and documentation as needed.
• Provide support for vineyard-specific tasks such as event coordination, inventory checks, or customer communications.
• Help with ad hoc tasks related to production, marketing, or logistics as they arise.
• Maintain organized records and filing systems.
• Order supplies and coordinate with vendors when necessary.
• Ensure smooth day-to-day office operations.