Executive Assistant (Travel Company)

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Requirements:

• Act as main contact for partnerships and ensure clear communication.
• Produce error-free work and identify inconsistencies.
• Manage multiple tasks and maintain focus.
• Create effective organizational systems, especially for individuals with ADHD.
• Anticipate needs and deadlines, offering solutions proactively.
• Familiarity with Xero, calendar management software, and collaborative platforms.
• Excellent written and verbal communication skills.

Responsibilities:

• Create, update, and maintain documentation; implement intuitive systems.
• Join meetings, review AI-generated notes, extract action points.
• Maintain calendar with tasks, deadlines, and reminders.
• Conduct travel research for new trip developments.
• Prepare professional documents ensuring accuracy and presentation.
• Identify and implement workflow improvements.
• Respond to emails professionally and manage correspondence.
• Reconcile expenses in Xero and maintain records.
• Provide general administrative support including scheduling and organizing files.