Virtual Assistant - (003 - 0069)

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Requirements:

• Proven experience as a Virtual Assistant or in similar administrative and financial support roles.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and productivity tools (e.g., Google Workspace, Microsoft Office).
• Familiarity with payroll systems and best practices.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy in handling financial data.
• Exceptional communication skills, both written and verbal.
• Ability to work independently, manage deadlines, and maintain confidentiality.

Responsibilities:

• Manage calendars, appointments, and schedules for the leadership team.
• Organize and maintain digital files, ensuring easy access and data security.
• Prepare reports, presentations, and correspondence as needed.
• Handle email management, including responding to inquiries and filtering important messages.
• Coordinate meetings and take detailed minutes for follow-up actions.
• Process employee payroll accurately and on time, ensuring compliance with local regulations.
• Maintain payroll records and ensure data integrity.
• Create, send, and follow up on invoices to clients.
• Review and process vendor invoices, ensuring accuracy and timely payments.
• Track and manage incoming payments, ensuring accuracy and prompt deposit reconciliation.