Executive Assistant (AI Industry)

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Requirements:

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior leadership.
• Strong project management and organizational skills.
• Exceptional verbal and written communication abilities.
• Proficiency in Google Workspace, Slack, Clickup, Hubspot, and project management software.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Experience in guest relations, event coordination, or podcast management is a plus.
• Self-motivated with a proactive approach to problem-solving.

Responsibilities:

• Serve as the executive’s right hand to implement critical projects and initiatives.
• Develop and maintain project plans, ensuring milestones are met on time.
• Track progress, identify potential issues, and propose solutions to keep projects on course.
• Act as a liaison between the executive and the broader team, ensuring clear communication.
• Disseminate updates and directives related to ongoing projects.
• Foster collaboration across departments to achieve organizational goals.
• Enhance the CEO’s profile by identifying and reaching out to potential podcast guests.
• Manage guest relations, including scheduling and follow-ups.
• Research and book travel arrangements, preparing detailed itineraries.
• Manage the executive’s calendar and handle correspondence with accuracy.