Medical Affairs Coordinator

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Requirements:

• Preferred experience in the medical device or pharmaceutical industry, specifically working with Health Care Professionals (HCPs).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage and prioritize multiple programs effectively.
• Must be detail-oriented and a self-starter capable of working independently in a remote environment.

Responsibilities:

• Gather updates from the team for weekly field communication.
• Open and track purchase orders through the internal process.
• Submit and track invoices for payment.
• Process grants and follow up on approvals and payments.
• Reconcile credit card expenses using the Concur system.
• Process, send, and track HCP contracts, collaborating with legal partners for updates.
• Perform data cleanup and updates in com and blackthorn programs.
• Provide administrative support for digital education initiatives.
• Coordinate internal meeting logistics, including small room blocks, meals, and meeting room bookings.
• Support Zoom webinars for virtual programs.
• Assist with Open Payments reporting.
• Conduct other administrative tasks for the Medical Affairs team.