Executive Assistant to Executive Staff

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Requirements:

• 5 + years executive level support assisting senior management level professionals in a large corporate setting.
• Travel scheduling experience is a must
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
• Highly-organized skills with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency
• Advanced level skills with PowerPoint, Excel, MS Word, Outlook
• Ability to maintain confidentiality of information related to the company and its employees
• Ability to take self-initiative and be proactive
• Ability to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent verbal and written communication skills

Responsibilities:

• Support the senior leadership with primary focus assisting the Chief Marketing Officer, Chief Operating Officer and SVP Corporate Development and provide additional support to any additional team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling including agendas, email management, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Coordinate and plan for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering
• Manage senior executives’ travel logistics local, domestic and international travel and activities, including accommodations, transportation, and meals
• Attend and take notes during weekly meetings and follow-up on action items
• Facilitate communication with all levels of management, both internal and external
• Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Prepare/track expense reports
• Receive visitors on occasion, if onsite
• Assist in special projects on an as-needed basis