Facilities Coordinator (m/f/d)

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Requirements:

• Experience in facilities management, building, business or other related field
• Excellent people skills and ability to interact with a wide range of client staff and demands
• Knowledge of Occupational Safety requirements
• Strong PC literacy and proven ability to manage daily activities using various systems
• Demonstrated experience with continuous improvement initiatives (highly desirable)
• Knowledge of vendor management for specialized services
• Proven capacity to understand and interpret commercial contracts
• Budget management and financial analysis skills

Responsibilities:

• Co-ordinating responsibility of the Frankfurt office and remotely supporting Madrid and Milan with additional support with 4 other European offices
• Take initiative in daily tasks, have a pro-active attitude and share knowledge with your peers
• Proactively engage stakeholders to ensure that on site client’s expectations are met
• On-site key point of contact for Facilities in the client’s premises
• Respond to requests and e-mails in a timely manner
• First contact for support to staff
• Communicate in professional manner, taking the audience into account
• Respond to requests and e-mails in a timely manner
• Vendor Management – Janitorial, Stationary, Post/Courier, Engineering& Cleaning Services
• Office cleanliness: oversee & report cleanliness in office, pantries, etc.
• Ensure JLL HSSE contractor management process is being followed when vendors attend site.
• Process invoices without delay and in deadlines, as per instruction from JLL Finance team
• Ensure JLL financial processes are followed at all times
• Ensure the provision of a safe working environment for JLL team and vendors
• Ensure a safe and engaging environment for our colleagues and Client through identifying risks during regular site inspections which will be recorded and documented (site inspection audit report)
• Implement building procedures and performance measures and ensure they are maintained at all times
• Office maintenance – Ensure the office is organized and all equipment in proper conditions (equipment e.g. AC, Lights, Electrical, Cafeterias Equipment, desks, chairs, light issues, doors, etc..).
• Log, monitor and update all issues, requests, reactive tasks activity and planned tasks office/facilities in our ticketing system Corrigo for all assigned sites
• Regularly meet Regional Facilities Manager for update and feedback on going FM issues affecting site and understand Client activities which might influence current and/or regular FM operations on site