People Operations and Administration Specialist

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Requirements:

• Previous experience in administration, accounting or HR (2-3 years ideally)
• At least basic understanding of payroll processes, employment documentation and labor law principles
• General understanding or willingness to learn about financial transactions, invoice processing, and cost control
• Experience working with accounting and HR systems (e.g., Saldeo, Enova) is a plus
• Ease and willingness to work with various digital platforms/tools (IT literacy)
• Proactive & problem-solving mindset with strong communication skills
• Great attention to details and well-organized
• Adaptability and eagerness to work in agile HR environment
• Ability to work autonomously and high sense of responsibility
• Fluent Polish and B2 level of English

Responsibilities:

• Running recruitment processes in collaboration with the People & Culture Manager
• Running and overseeing pre- and onboarding processes
• Payroll related tasks incl. preparing data for external payroll provider, coordinating leave and sick leave management
• Personnel administration incl. handling all employment documentation, managing PPK registrations, administration of company benefits and similar
• Supporting the execution of various processes/initiatives owned by the People Team (eg. wellbeing calendar, integration face to face meetings, recurring all-company online meetings)
• Issuing and sending sales invoices, cost re-invoicing, monitoring payments, and sending reminders for overdue balances
• Entering all outgoing company payments into the bank system, managing prepaid cards
• Managing the workflow of cost invoices in the Saldeo system, adding invoices to the workflow, and verifying them, ensuring invoice completeness
• Coordinating collaboration with external providers for accounting and payroll services, ensuring the delivery of all necessary documents and explanations, resolving discrepancies
• Managing the workflow and organization of all company documentation, ensuring accuracy and completeness (especially commercial agreements)
• Administrative tasks, including managing business travels and connected reimbursement, office management and handling physical mail