Administrative Assistant

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Requirements:

• Proven ability to work as part of a team; previous work in an international team is a plus.
• Ability to work mostly remotely and within a virtual team.
• Demonstrate an ability to work with minimal supervision at busy times.
• Remain calm and work well under pressure, dealing confidently with partners and legal assistants worldwide via email and telephone.
• Strong communication skills, able to provide clear instructions in writing and over the phone.
• Ability to manage a high volume workload effectively and prioritize tasks.
• Manage time efficiently, delivering high-quality work to deadlines.
• Excellent standard of spoken and written English; proficiency in additional European languages is a plus.
• Proven experience working with and good command of MS Office.
• Experience in a professional services/legal environment is a plus.

Responsibilities:

• Manage the Risk Team’s email inbox on a daily basis.
• Perform administrative tasks such as updating client and matter records and billing information.
• Handle requests for status updates to the practice.
• Cooperate with other Business Support functions, including finance teams.
• Manage and record information using internal systems.
• File and record client documentation while updating databases.
• Contact lawyers and assistants for outstanding information via phone or email.
• Input and sort information into Excel.
• Conduct background checks on companies.
• Respond to routine email inquiries.
• Provide general support to management on ad hoc tasks when necessary.